Junior Manager CoE - Contracts

JOB PURPOSE

Issue RFP/RFQ, invite supplier bids, perform comparison & evaluation, conduct negotiations, prepare NFAs, issue LOAs and POs to ensure that materials and equipment are purchased at the most competitive price and of the required quality. Ensure procurement meets operational requirements within the stipulated time and budget as per SOP.

KEY ACCOUNTABILITIES & PERFORMANCE INDICATORS

Key Performance Indicators

• Understand the requirement of various user departments and follow the standard process to send the RFP/RFQ to mutually agreed vendors.
• RFQAfter receiving the Technical Evaluation Report and cost comparison, call the vendors and relevant departments for fact-based negotiation.
• Budget ValueProcess for internal approvals, pre-audits through MAG, and obtain final approval from Senior Management.
• Approval NotePreparation of Contract Agreement (PO) based on mutually agreed terms and conditions with the vendor.
• Purchase OrderHelp the User Departments to follow up with the vendors as and when required, ensuring timely completion of work as per PO/contract. Coordinate with vendors and finance department for payment-related issues.Follow-ups

KEY ACCOUNTABILITIES ADDITIONAL DETAILS

EXTERNAL INTERACTIONS

• Contractors / Suppliers
• New agencies seeking to associate with or introduce their products to DIAL

INTERNAL INTERACTIONS

• Various user departments (before and after receiving the PR) to understand needs and priorities
• Consultation with user departments regarding BoQ, specifications, drawings, and vendor suggestions
• Coordination with the Store Department for material-related cases
• Coordination with Finance & Accounts Department for:
• Commercial negotiations
• Tax code generation
• PO release and payment issues
• Liaison with MAG Department for pre/post audits
• Coordination for monthly department review meetings and other communications

FINANCIAL DIMENSIONS

• Handles approximately 100150 PRs annually

OTHER DIMENSIONS

• Interacts with departments such as IT, P&E, Security, Finance & Accounts, and FMS

EDUCATIONAL QUALIFICATIONS

• Minimum: Graduate / Post-graduate in any specialization

RELEVANT EXPERIENCE

• 10+ years of total experience
• 56 years of relevant work experience in procurement
• Strong communication skills
• Proficient in file and documentation management, office admin, and overall management

COMPETENCIES

• Entrepreneurship
• Capability Building
• Social Awareness
• Planning & Decision Making
• Execution & Results
• Strategic Orientation
• Problem Solving & Analytical Thinking
• Networking
• Personal Effectiveness
• Teamwork & Interpersonal Influence
• Stakeholder Focus