Import Export Documentation Executive

the About the Company:

Founded in 2018 and based in New Delhi, Vats Industries Pvt. Ltd. is a dynamic trading company specializing in medical supplies. We offer a broad range of products catering to specialized fields such as interventional cardiology, neurology, pharma, and dentistry. Committed to excellence, we serve healthcare providers across India and globally, ensuring access to high-quality medical tools and technologies. Our expertise and dedication to customer service make us a trusted partner in the medical community.

Role Overview:

We are seeking a detail-oriented and organized Import/Export Documentation Executive to manage all documentation and compliance related to international shipments. This role is critical in ensuring the smooth flow of goods across borders while adhering to regulatory requirements and timelines.

Key Responsibilities:

• Prepare and manage all import/export documentation including invoices, packing lists, shipping instructions, bill of lading, certificate of origin, and other necessary documents.
• Coordinate with freight forwarders, customs brokers, and shipping lines for the timely movement of goods.
• Ensure compliance with all applicable laws, regulations, and international trade requirements (DGFT, customs, RBI, etc.).
• Handle pre-shipment and post-shipment documentation as per LC (Letter of Credit) and other payment terms.
• Track shipments and provide regular updates to relevant departments.
• Coordinate with suppliers, logistics partners, and internal teams to ensure timely clearance and delivery.
• Maintain records of all import/export transactions for audits and internal review.
• Resolve documentation discrepancies and coordinate with banks for documentation related to foreign remittances and payments.
• Assist in applying for import/export licenses, IEC, and other necessary approvals.

Key Requirements:

• Bachelor's degree in Commerce, Business Administration, International Trade, or related field.
• 1–3 years of experience in import/export documentation, preferably in the medical supplies or trading sector.
• Knowledge of international shipping terms (INCOTERMS), LC handling, customs clearance procedures, and DGFT regulations.
• Familiarity with documentation portals such as ICEGATE, DGFT, and online freight platforms.
• Proficient in MS Office (Word, Excel) and email communication.
• Excellent organizational, communication, and coordination skills.
• Ability to work independently and manage multiple shipments simultaneously.

What We Offer:

• Competitive salary package.
• Opportunity to work in a globally connected medical trading environment.
• Exposure to international trade practices and compliance.
• Supportive team and opportunities for career advancement.

Working Hours :- 10am to 7 pm

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person