Human Resources and Administration Manager

What this job isWe're a growing company and we need one person to own HR + Administration and keep things running smoothlywithout drama, without excuses, and without us chasing you.We're heavy on task management software and most HR work is system-driven (HRMS, trackers, workflows, dashboards). If you aren't tech-savvy and organized, this role won't work. If you are, you'll run the place like clockwork.We don't track hours. We track outcomes and reliability. If the job is getting done properly and the system is updated, we won't micromanage.

Priority order:

(1) HR systems + closures, (2) Admin uptime (office runs), (3) Culture/bonding (simple but consistent).What you'll handle (real work)Human Resources (system-run)Hiring: job posts, screening calls, shortlisting, interview scheduling, reference checks (as required), offers and joining closureOnboarding & exits: documentation, inductions, HR checklists, asset handovers, exit closureAttendance/leave support and payroll coordination inputs (as per process) you own accuracy of HR data and inputsHR documentation: letters, confirmations, warnings, policiesclean, consistent, on timeMaintain employee records and keep the HRMS accurate (no missing data, no will update later)Handle employee queries professionally and close them with proper documentationAdministration (make the workplace run)Vendor management: housekeeping, security, pantry, stationery, internet/telecom, repairs, AMC trackingOffice upkeep: issue logging, follow-ups, closure checks, cleanliness and disciplineProcurement: get quotes, negotiate, purchase, track delivery, maintain stock controlAsset and admin control: asset register, allocations, handovers, bills/records, renewalsEmployee care + culture (you own this)We want someone who genuinely takes care of peoplenot just HR compliance.Be proactive about employee needs and workplace issues before they become complaintsRun simple, consistent bonding initiatives (small celebrations, welcome/farewell moments, recognition habits)Spot team friction early and help resolve it fairlyKeep morale healthy without turning this into an events job

Important:

We don't want someone who is management-leaning. We want someone who is

fair, firm, and just

and consistent. No favorites. You support employees while protecting company standards.Task management + execution (non-negotiable)You will run your work through our

task management system

with clear owners, deadlines, and updatesNothing should live only in your head or WhatsApp threads

Weekly closure rhythm:

open items are reviewed and closedor re-dated with clear reasons and next stepsWe should not have to follow up repeatedly for basic closureTech + AI (non-negotiable)Comfortable using HRMS, task tools, shared trackers, and dashboards dailyStrong in Excel/Google Sheets

Uses AI Tools (ChatGPT/Gemini/Copilot Etc.) Responsibly To

draft clear HR/admin communicationcreate SOPs, checklists, templatessummarize issues and generate action plansimprove reporting quality and reduce repeat mistakesTools & gadgetsWe'll provide the tools you need to do the job well (within budget)laptop/phone/accessories/software as required. We want you working fast and clean.The kind of person who will win here

Dangerously organized

you don't miss thingsYou don't need constant remindersif it's pending, you close itYou keep systems updated so leadership always has the real pictureYou can work directly with Directors without hand-holdingCalm under pressure, strong follow-up, clean documentation

Confidentiality is non-negotiable.

If you gossip, don't applyExperience we're looking for46 years experience across HR and Administration (or strong HR with solid admin exposure)Comfortable handling confidential information with maturityVendor management + negotiation experience is a plusFlexibility (we're open to return-to-work candidates)We're open to candidates who are

returning to theworkforce

and need flexibility.We care about

outcomes and reliability

, not long office hoursIf you have a life outside work, that's a good thingwe want balanced peopleWe'll support flexibility

as long as work is closed properly, systems are updated, and nothing drops

This role still needs strong follow-up and availability during working hours when urgent HR/admin issues come up

If you need flexibility but can't commit to deadlines and closure, this role won't work.

Work style (outcome-based)We won't micromanage you. If HR and admin runs smoothly, systems are updated, and closures happen on time, you'll have flexibility and trust. But you must be reachable and show up when something needs hands-on attention.What success looks like (first 90 days)HRMS is clean and complete: employee data, documents, and statuses are up to dateHiring runs with speed: screening ? scheduling ? offers ? joining closures happen without constant follow-upsAdmin issues are tracked and closed: vendors, repairs, procurement, assetsnothing is floatingEmployees feel supported, but discipline stays intact (fair, consistent, no favoritism)Directors get crisp weekly updates: what's done, what's pending, and what needs decisions

What You Get

Good pay + growth for consistent performersHigh ownership role with direct access to leadershipTools-first environment (systems + AI, not messy manual work)Skills: hrms,task management,documentation