HR Ops Specialist

Job Description

Job Purpose and Impact The Associate Professional, Payroll job performs routine payroll processing tasks to ensure efficient service center operations. Under close supervision, this job handles basic and routine payroll processes to support the team in the smooth delivery of a high-quality payroll process, including the reconciliation of payroll records, legislation compliance and data entry, verification and administration. This job also advises on local technical payroll regulations. Key Accountabilities PAYROLL PROCESSING SUPPORT: Collects and reviews data, including personal information and fixed and variable payroll data, to provide to the payroll provider in the standard format required and communicates with the payroll provider for payroll processing. PAYROLL RECORDS MAINTENANCE & DATA QUALITY ASSURANCE: Reviews payroll data, ensuring the accuracy of data for essential payroll variables such as employee salaries, bank accounts, and addresses for new hires and terminations and that payroll variable elements are aligned with the organization's policies. PAYROLL COMPLIANCE EXECUTION: Implements payroll process adjustments based on new regulations to ensure payroll processes meet legal and fiscal requirements and that payroll records are aligned to guidelines. COMMUNICATION: Provides counseling and advice on local technical payroll regulations to support the organization's compliance and identifies employee concerns that require further support. COMMUNICATION: Handles the payroll inbox, responding to requests in a timely manner, ensuring information is archived properly in accordance with organizational policies and identifying employee concerns that require further support. PAYROLL ADMINISTRATION: Executes various basic and routine payroll process tasks, including coordinating the submission of required reports, running post payroll reports for third party companies, tax filing and reconciliation, preparing and distributing paychecks or direct deposits, generating payroll reports, ensuring reconciliation of payroll records, and responding to employee inquiries regarding their pay. Qualifications Minimum requirement of 2 years of relevant work experience.