HR Operations Executive

About the Role

We are looking for a detail-oriented HR Operations Specialist to manage employee documentation, background verification, document verification, and offer letter generation. The ideal candidate will ensure smooth pre-joining processes, maintain accurate employee records, and support the HR team in delivering efficient HR operations.

Key Responsibilities

1. Background Verification (BGV)

* Initiate and coordinate background verification for selected candidates.

* Liaise with third-party verification agencies to ensure timely completion of BGV checks.

* Track verification status and follow up on pending cases.

* Review BGV reports and escalate discrepancies or adverse findings.

* Maintain confidential records of verification reports.

2. Document Verification

* Collect and verify candidate documents, including educational certificates, identity proofs, address proofs, and previous employment documents.

* Validate the authenticity and completeness of submitted documents.

* Follow up with candidates for missing or incomplete documents.

* Maintain accurate digital records of verified documents.

3. Offer Letter Generation

* Prepare and generate offer letters as per approved salary structures and company policies.

* Ensure accuracy of candidate details, designation, compensation, joining date, and employment terms.

* Coordinate with HR and recruitment teams for offer approvals and release.

* Track offer acceptance and maintain records of issued and accepted offers.

4. HR Operations & Reporting

* Maintain candidate and employee documentation in the HRMS.

* Update trackers for BGV, document verification, and offer letter status.

* Ensure timely completion of pre-joining formalities.

* Support onboarding activities and maintain confidentiality of employee information.

Required Qualifications & Skills

* Bachelor’s degree in Human Resources, Business Administration, or a related field.

* 1–3 years of experience in HR Operations, BGV, or HR Documentation.

* Good understanding of background verification and pre-employment documentation.

* Proficiency in MS Excel, MS Office, and HRMS tools.

* Strong attention to detail and organizational skills.

* Excellent communication and follow-up skills.

* Ability to handle confidential information with discretion.

Key Competencies

* Accuracy and attention to detail

* Process management and coordination

* Confidentiality and data integrity

* Time management and follow-up

* Problem-solving and stakeholder coordination

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person