1. Attendance & Timekeeping
- Maintain daily attendance records for all employees through the biometric/HRMS system and manual registers where required.
- Track late arrivals, early exits, absenteeism and unauthorised leave; follow up with employees and reporting managers.
- Close attendance by a fixed date each month and share verified inputs with accounts for payroll.
- Publish a monthly attendance and absenteeism report to management.
2. Leave & Holiday Management
- Publish the annual holiday calendar before the start of each year, covering national holidays (Republic Day, Independence Day, Gandhi Jayanti), Maharashtra Day and declared festival holidays.
- Approve and record leave applications, maintain leave balances, and collect medical certificates for extended sick leave as per policy.
- Plan leave cover with department heads so production, dispatch and service are not disrupted.
3. Employee Issues & Grievance Resolution
- Act as the first point of contact for employee concerns: workload, interpersonal conflicts, pay or leave queries, and working conditions.
- Run a documented grievance process with defined timelines for acknowledgement, investigation and closure.
- Mediate between employees and managers, and escalate to management where needed.
- Keep confidential, dated records of every issue raised and how it was resolved.
4. Workplace Ethics, Discipline & Rules
- Draft, communicate and enforce the Code of Conduct, HR policies and employee handbook (attendance, leave, dress code, confidentiality, use of company assets, conflict of interest).
- Ensure every employee acknowledges policies in writing at joining and on each revision.
- Handle disciplinary matters fairly: warnings, show-cause notices, inquiries and documentation as per the standing orders/disciplinary procedure.
- Constitute and run the Internal Committee under the POSH Act, 2013, conduct annual awareness sessions and file the annual report.
- Ensure compliance with labour laws, including the four Labour Codes and Maharashtra state rules as they are notified.
5. Internal Compliance & Deadlines
- Monitor that employees submit expense claims, travel reimbursements and supporting bills within the timelines set by company policy.
- Send reminders, escalate repeated delays to reporting managers, and coordinate with accounts so claims are settled on schedule.
- Track other internal submissions on time: timesheets, field visit reports, joining/exit documents, appraisal forms and training sign-offs.
- Maintain a simple tracker of pending submissions and report defaulters to management monthly.
6. Talent Acquisition
- Own end-to-end hiring for technical (production, QA/RA, service engineering), sales and support roles: requirement gathering, job descriptions, sourcing, screening, interview coordination, offers and joining.
- Use job portals, LinkedIn, referrals and medical-device industry networks to build a pipeline for critical roles.
- Run onboarding and induction, including policy briefing, QMS awareness and role-specific SOP training coordinated with QA.
- Track time-to-hire and offer-acceptance rate.
7. Supporting Duties
- Maintain employee files, job descriptions and training records in audit-ready condition for ISO 13485 (clause 6.2) audits and CDSCO/notified-body inspections.
- Support EPF, ESIC and Professional Tax compliance and full-and-final settlements with accounts.
Pay: ₹11,000.00 - ₹30,000.00 per month
Ability to commute/relocate:
- Navi Mumbai, Maharashtra 400701: Reliably commute or planning to relocate before starting work (Preferred)
Language:
- English (Preferred)
- Hindi (Preferred)
- Marathi (Preferred)
Work Location: In person
