Front Office Executive

About the Role: We are seeking a highly organized and personable Front Office Executive to join our dynamic team. The ideal candidate will be responsible for managing the front desk operations, providing exceptional customer service, and supporting various administrative functions. This role is critical in creating a positive first impression for our clients, visitors, and employees.

Key Responsibilities:

Greet and welcome visitors, clients, and employees in a professional and courteous manner Manage the reception area, ensuring it remains tidy and presentable at all times Handle incoming phone calls, emails, and general inquiries, directing them to appropriate departments or individuals Coordinate meeting room bookings and prepare rooms for meetings as needed Manage visitor log and issue visitor badges in compliance with security protocols Receive and distribute incoming mail and packages Assist with basic administrative tasks such as data entry, filing, and document preparation Coordinate travel arrangements and itineraries for staff when required Maintain office supplies inventory and place orders as necessary Support other departments with various administrative tasks as needed

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred
• 1-3 years of experience in a front office or receptionist role
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to multitask and prioritize effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with office management software and phone systems
• Professional appearance and demeanor
• Customer service-oriented with a positive attitude
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills

Desired Skills:

• Experience with visitor management systems
• Basic knowledge of office equipment (printers, scanners, etc.)

Location:

Scheduled Weekly Hours: