Front Desk & Office Support

Position Title:

Exp : 0 to 2 yrs

Location: Nava India, Coimbatore

Work Mode : Work from Office

Working Days: Monday-Friday

Timing: 9am-6pm

• Walk-in Dates:

   October 3 and October 4, 2025

• Walk-in Time:

   10:30 AM to 4:00 PM

In This Role You Will

Front Desk & Hospitality

• Welcome visitors, employees, and partners with warmth and professionalism.
• Manage visitor logs, access protocols, and security checks.
• Act as the first point of contact for queries, ensuring a helpful and solution-oriented approach.

Office Administration & Operations

• Oversee office supplies, housekeeping, pantry services, and workplace cleanliness.
• Manage documentationscanning, printing, courier dispatch, and shipment tracking.
• Coordinate travel bookings (flights, hotels, cabs) and prepare travel itineraries.
• Handle logistics for meetings, workshops, and events including refreshments, materials, and seating.

Facilities & Infrastructure

• Monitor the daily condition of the office premises, furniture, and fixtures.
• Ensure preventive maintenance for critical infrastructure (AC, UPS, lifts, generators).
• Schedule and oversee deep cleaning, pest control, and sanitation activities.
• Conduct safety inspections and ensure compliance with fire, electrical, and evacuation standards.

Procurement & Vendor Management

• Collect departmental purchase requests and obtain competitive vendor quotations.
• Prepare comparative statements, issue purchase orders, and maintain PR/PO registers.
• Track deliveries, confirm receipt of goods, and maintain inward registers.
• Ensure stock audits, inventory updates, and compliance with procurement policy.

Reporting & Coordination

• Submit monthly operations/facilities reports to management.
• Track and report logs for visitors, inventory, repairs, and asset utilization.
• Support ad-hoc projects like office de cor, ID revamps, or special workplace initiatives.

Preferred Work Experience

• Freshers or 0-2 years of relevant experience in front desk, office administration, or facilities management.
• Hands-on experience in vendor coordination, procurement, or travel bookings.
• Exposure to corporate events, compliance, or safety management will be an added advantage.
• Experience in handling multi-vendor environments and working with operations/finance teams preferred. Education Background
• Bachelors degree in Administration, Business Management, Hospitality, or related disciplines.
• Certifications in Office Administration, Facility Management, Safety Compliance, or Hospitality will be valued.

Key Skill Set

• Front Office & Reception Management professional demeanour, ability to greet and assist visitors, manage calls, coordinate meeting room bookings, and maintain a welcoming workplace environment.
• Strong communication and interpersonal skills to engage confidently with employees, vendors, and visitors.
• Excellent organizational and multitasking abilities for managing diverse office tasks simultaneously.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and basic office equipment.
• Vendor management and negotiation skills to handle procurement and service contracts.
• Problem-solving and decision-making ability, especially in urgent or unexpected situations.
• Attention to detail in documentation, reporting, and compliance requirements.
• Knowledge of workplace safety, hygiene, and basic compliance standards.
• Customer service orientation with a welcoming and professional demeanor.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Time management and prioritization to balance day-to-day tasks with special projects

To Apply - Interested candidates share your CV to @ranjani@loopstreamtech.com

Regards,

Ranjani

HR-Recruiter