Floor Officer

JOB PURPOSE

To handle employees requirement on the floor pertaining to Infrastructural maintenance, housekeeping, stationary, Printing request, Conference booking.

To keep track on attendance and head count of the floor, and to keep on the details of all the employees of the floor.

ACCOUNTABILITIES & RESPONSIBILITIES

To handle conferencing for various meetings

• To book conference rooms for immediate meetings
• To assist business centre for bookings for conferencing
• To ensure all the requirements are met for the meetings

Protocol activities

• To co-ordinate with team for various protocol activities
• To maintain record of all the activities

To maintain record of Floor employees and Visiting executives

• To maintain ext. List , I drive and reliever folder for floor employees

To maintain/ensure security related issues have been addressed

• To keep a track on visitors movements on the floor
• To maintain first aid box

To handle routine for the Floor

• To maintain/order stationary as and when required
• To address housekeeping issue
• To communicate on necessary details to all the floor officer and other concern teams
• To get Visiting Card printed as requested
• To coordinate with housekeeping & Security for any shifting internally and externally

To handle other floors activities in absence of respective floor officer

To ensure & maintain availability of the infrastructure of all the conference rooms and lobby

To volunteer for any key events within Essar

KEY CHALLENGES

N.A

KEY DECISIONS:

Made by Jobholder:

To decide on Infrastructural maintenance and housekeeping activities

Recommendations to superior:

N.A

INTERACTIONS:

Internal Interactions

Internal employees

Housekeeping team

Security team

Maintenance team

Mail room

External Interactions

Visitors

Vendors

DIMENSIONS:

Financial Dimension:

Other Dimension:

SKILLS & KNOWLEDGE

Educational Qualifications & Certifications:

Graduation (any stream)

Functional Skills:

1. Ability to co-ordinate with different people
2. Proactive skills
3. IT skills

Behavioural Skills:

1. Good communication skills
2. Good Presentation skills