Floor Officer

Job Description Admin Floor Officer

1. JOB PURPOSE

To handle employees requirement on the floor pertaining to Infrastructural maintenance, housekeeping, stationary, Printing request, Conference booking.
To keep track on attendance and head count of the floor, and to keep on the details of all the employees of the floor.

1. ORGANISATIONAL CHART

ACCOUNTABILITIES & RESPONSIBILITIES

• To book conference rooms for immediate meetings
• To assist business centre for bookings for conferencing
• To ensure all the requirements are met for the meetings

2Protocol activities

• To co-ordinate with team for various protocol activities
• To maintain record of all the activities

3To maintain record of Floor employees and Visiting executives

• To maintain ext. List , I drive and reliever folder for floor employees

4To maintain/ensure security related issues have been addressed

• To keep a track on visitors movements on the floor
• To maintain first aid box

5To handle routine for the Floor

• To maintain/order stationary as and when required
• To address housekeeping issue
• To communicate on necessary details to all the floor officer and other concern teams
• To get Visiting Card printed as requested
• To coordinate with housekeeping & Security for any shifting internally and externally

6To handle other floors activities in absence of respective floor officer 7To ensure & maintain availability of the infrastructure of all the conference rooms and lobby 8To volunteer for any key events within Essar

1. KEY CHALLENGES

1. N.A

1. KEY DECISIONS:

2. Made by Jobholder:

3. To decide on Infrastructural maintenance and housekeeping activities

4. Recommendations to superior:

5. N.A

6. INTERACTIONS:

7. Internal Interactions

1. Internal employees
2. Housekeeping team
3. Security team
4. Maintenance team
5. Mail room

1. External Interactions

2. Visitors
3. Vendors

1. DIMENSIONS:

Financial Dimension:

1. SKILLS & KNOWLEDGE

2. Educational Qualifications & Certifications

1. Graduation (any stream)

1. Functional Skills

1. Ability to co-ordinate with different people
2. Proactive skills
3. IT skills

1. Behavioural Skills

1. Good communication skills
2. Good Presentation skills

This is a proprietary document owned by Corporate Human Resources, Essar Group. Its use and publication is restricted and permission to do the same is with Corporate Human Resources only.