Female - Executive Assistant to MD

• Calendar & Communication Management: Handle MD’s schedule, emails, calls, and meetings.
• Follow-Up & Coordination: Strong follow-up on delegated tasks across departments.
• Documentation & Reporting: Prepare reports, letters, and official communication.
• Personal Assistance: Manage personal tasks like bookings, errands, and reminders for the MD.
• Research & Data Handling: Conduct web research, manage Excel data, follow up using delegation sheets.
• Email & Task Delegation: Review MD’s inbox and forward action items, track task commitments from the team.
• A. Administrative & Executive Support
• Manage the MD’s calendar, meetings, and appointments.
• Take dictation and draft official correspondence and emails.
• Handle follow-ups with team members and departments.
• Maintain a delegation sheet with deadlines and follow-up reminders.
• Warehouse regularly surprise visit will be there, tally the material as per on paper and also check maintenance of warehouse also.

B. Communication & Coordination

• Act as MD's voice in internal communication.
• Coordinate with team members to ensure timely task completion.
• Speak with clients on behalf of MD, especially for follow-ups.
• Answer calls forwarded from MD and provide appropriate responses.

C. Email & Digital Handling

• Handle MD’s official email ID.
• Create and maintain Excel reports (using formulas like VLOOKUP, HLOOKUP, Pivot Tables, etc.)
• D. Delegation & Follow-up
• Daily receive task reporting
• Delegate tasks to relevant team members and obtain time/date commitments.
• Use follow-up script to ensure accountability and escalate non-compliance to MD.
• E. Personal Assistance
• Assist in personal errands of MD such as:
• Booking tickets (car & travel, hotels)
• Managing personal appointments
• Other day-to-day personal coordination tasks
• Maintaining personal relations with all the customers met when MD’s visit outside Ahmedabad
• Factory related all research and plan of execution to be done.

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Experience:

• ea to md: 2 years (Required)

Language:

• English (Preferred)

Location:

• Ahmedabad, Gujarat (Required)

Work Location: In person