Export Documentation Executive

Job Summary:

Seeking a detail-oriented Export Executive to manage export-related documentation processes, ensuring compliance with regulatory standards and timely dispatch of pharmaceutical shipments globally.

Key Responsibilities:

• Prepare and verify export documentation: invoices, packing lists, certificates of origin, bills of lading, shipping bills, etc.
• Coordinate with Custom House Agents (CHA), freight forwarders, shipping lines, and regulatory bodies for timely clearance and dispatch.
• Ensure compliance with DGFT, customs, and international trade regulations.
• Manage documentation for regulated and semi-regulated markets, including document legalization (Embassy/Chamber of Commerce attestation), COO, GMP, FSC, COA, and product registration documents.
• Handle documentation related to Letters of Credit (LC), bank submissions, and negotiation of export bills.
• Coordinate with internal departments (production, QA/QC, dispatch) to ensure availability of documents and products as per export plan.
• Maintain export MIS, documentation records, and shipment tracker.
• Assist in post-shipment documentation handling, tracking of shipments, and ensuring delivery as per INCOTERMS.

Required Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Quick learner with adaptability to new processes and systems
• Experience in coordinating and following up with logistics partners
• Knowledge of BRC (Bank Realization Certificate) procedures
• Preferably from the pharmaceutical industry
• Completion of ETTI (Export Trade Training Institute) Course

Preferred Experience:

• Experience in pharmaceutical exports (finished formulations)
• Exposure to documentation for markets in East-Central Africa and West of South Sudan

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Flexible schedule

Application Question(s):

• Do you have any experience in working with the Pharma industry?
• Are you an immediate joiner?

Experience:

• Export Documentation: 2 years (Required)

Work Location: In person