Executive Secretary

Job highlights

• Bachelor's degree in Business Administration or related field; 5+ years supporting proficiency in MS Office
• Manage CEO's /Managing Director and Lady Chairmans calendar, coordinate communication, organize meetings, arrange travel, handle confidential information.

Key Responsibilities

1.

• Maintain and coordinate the CEO's calendar, scheduling meetings, appointments, and events.
• Ensure the CEO is informed and prepared for all commitments.

2.

• Manage incoming and outgoing communication, including emails, calls, and letters.
• Draft, proofread, and edit reports, presentations, and official correspondence.

3.

• Organize and facilitate executive meetings, including preparing agendas, recording minutes, and following up on action items.
• Coordinate with internal and external stakeholders to ensure smooth communication.

4.

• Arrange and manage travel itineraries, accommodations, and logistics for domestic and international trips.
• Prepare travel expense reports and ensure timely reimbursements for the Marketing and Business Development Teams.

6.

when required.

7.

• Liaise with other departments to ensure seamless administrative operations.
• Oversee the maintenance of records and filing systems for the CEO's office.

Qualifications and Skills

• Education

  : Bachelor's degree in Business Administration, Communications, or a related field (Master's preferred).

• Experience

  : 5+ years of experience as an Executive Secretary or in a similar role supporting C-suite executives.

• Technical Skills

  : Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus.

• Communication Skills

  : Excellent written and verbal communication skills.

• Organizational Skills

  : Strong ability to multitask, prioritize, and meet deadlines.

• Interpersonal Skills

  : Professional demeanour, with the ability to build relationships across all levels of an organization.

• Problem-Solving

  : Resourceful and proactive in dealing with issues that may arise.

Key Competencies

• High attention to detail.
• Strong sense of urgency and ability to work under pressure.
• Adaptability and a proactive approach to tasks.
• Commitment to confidentiality and ethical behaviour.