Executive – Marketing PO & Vendor Operations

Job Description

Job Summary: We are seeking a detail-oriented Executive to support the marketing financial clearance and vendor operations process. The ideal candidate should be familiar with Purchase Order (PO) creation, (GRNs), marketing vendor invoicing, and vendor master management . This role is critical to ensuring timely and accurate execution of marketing spends, vendor coordination, and compliance with internal policies. Key Responsibilities: · Create Purchase Orders (POs) for marketing-related spends (e.g. media, agencies, event partners, print vendors). · Coordinate with internal stakeholders to verify (SOW), quotations, and approvals before PO creation. · Process and track (GRNs) for completed marketing services or delivered items. · Support accurate and timely invoice processing by coordinating with vendors and finance. · Maintain and update marketing vendor master data including bank details, GST, PAN, and contact information. · Assist in aligning vendor onboarding with company SOPs and documentation protocols. · Track and reconcile marketing PO/invoice status to ensure timely vendor payments. · Maintain proper documentation for audit readiness and marketing spend transparency. · Liaise with finance, compliance, and agency/vendor partners for operational support. Key Skills & Qualifications: · Bachelor’s degree in commerce or related field. · 1–2 years of experience in procurement support or operations, preferably in a marketing or advertising environment. · Familiarity with ERP systems for PO and invoice processing. · Understanding of marketing vendor categories and typical billing structures. · Proficient in MS Excel, with good documentation and tracking ability. · Strong communication and coordination skills. · Detail-oriented and well-organized. Job Type: Full-time Schedule: Monday to Friday Work Location: On the road