Executive Assistant/Site Coordinator

Join ABC Fitness, the leading technology provider for the fitness industry!

Job Description

Job Title: Executive Assistant/Site Administrator, India

Location: Hyderabad, India

Reporting To: General Manager, ABC Fitness

Team Size: Supporting a Centre of 120+ Employees

In Office Availability: 4 days/week

INTRODUCTION:

We are seeking a proactive and highly organized Executive Administrator/Site Coordinator to support the General Manager and Centre Head at ABC Fitness. This role is critical in ensuring the smooth operation of the centre by managing administrative functions, facilitating communication, and coordinating cross-functional activities. The ideal candidate will be detail-oriented, efficient, and capable of handling sensitive information with the utmost confidentiality and professionalism.

WHAT YOU’LL DO:

Executive Support:

• Provide high-level administrative support to the General Manager, including managing calendars, scheduling meetings, and handling travel arrangements.
• Prepare agendas, presentations, reports, and minutes for leadership meetings
• Good communication and written skills to manage correspondence, including emails and official communications on behalf of the General Manager.

Office Management:

• Coordinate with internal teams and external vendors to ensure smooth day-to-day operations of the GCC.
• Maintain office supplies, facilities, and logistics for a team of 200+ employees
• Organize company events, town halls, and engagement activities.

Coordination & Communication:

• Act as a liaison between the Centre Head and various internal and external stakeholders.
• Ensure timely follow-ups on key action items and deliverables.
• Collaborate with People, Finance, and IT teams to support onboarding, training, and infrastructure needs.
• Collaborate on culture events and coordination for India office in close collaboration with global culture team and India HR leader.

Data Management & Reporting:

• Maintain and manage confidential records, documents, and databases.
• Track and report key performance indicators (KPIs) and project updates for the centre.
• Prepare dashboards and executive summaries as needed.

Special Projects:

• Support strategic initiatives and ad-hoc projects driven by the Engineering Centre Head.
• Conduct research and provide insights on industry best practices for centre efficiency and employee engagement.

WHAT YOU’LL NEED:

• Minimum bachelor’s degree in business administration, Management, or a related field.
• 6+ years of experience in executive administration, preferably in a global technology or engineering environment.
• Experience supporting senior leadership in a fast-paced, dynamic organization.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack).
• Ability to handle confidential information with integrity and discretion.
• High level of professionalism, with a proactive and solution-oriented mindset.

WHAT’S IN IT FOR YOU:

We’re committed to diversity and passion, and encourage you to apply, even if you don’t demonstrate all the listed skillsets!

ABC’S COMMITMENT TO DIVERSITY, EQUALITY, BELONGING AND INCLUSION:
ABC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are intentional about creating an environment where employees, our clients and other stakeholders feel valued and inspired to reach their full potential and make authentic connections. We foster a workplace culture that embraces each person’s diversity, including the extent to which they are similar or different. ABC leaders believe that an equitable and inclusive culture is not only the right thing to do, it is a business imperative. Read more about our commitment to diversity, equality, belonging and inclusion at abcfitness.com

ABOUT ABC:

ABC Fitness (ABC) is the global market leader in providing technology solutions to the fitness Industry. Built on a 40+ year reputation of excellence, ABC helps fitness providers of all sizes and backgrounds to turn their visions into seamless reality. Founded in 1981, ABC helps 40 million+ members globally, processing more than $11B+ in payments each year for 31,000 clubs in 92+ countries. To support our global scale, ABC has expanded our integrated suite to include best-of-breed platforms: Evo, Glofox, Ignite, and Trainerize, as well as other leading solutions.

As a Thoma Bravo portfolio company, ABC Fitness is bolstered by the leading private equity firm and focused on the technology that will continue to support our customers and their members’ growth. Learn more at abcfitness.com or thomabravo.com.

#LI-REMOTE

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!