Executive Assistant/Office Coordinator - Female

Job Title : Female Executive Assistant / Office Coordinator - Female

Location: Chakan Phase 2
Reports to: Managing Director (MD)
Employment Type: Full-time
(Work from Office)Contact :- HR Fristam
8855075289

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Job Summary :

We are seeking a highly organized and proactive Female Executive Assistant / Office Coordinator to provide comprehensive support to the Managing Director and coordinate office operations. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to manage multiple priorities efficiently.

Key Responsibilities:

• Plan, manage, and maintain the MD’s calendar, appointments, meetings, and recurring tasks.
• Organize agendas, prepare action points, and ensure follow-up for meetings.
• Attend team meetings with the MD, prepare Minutes of Meetings (MOM), track and follow up on action items using FMS and checklists.
• Act as the "Follow-up Manager" across the company and Senior Leadership Team to ensure timely execution of decisions and tasks.
• Draft and circulate notes, emails, reports, and presentations with accuracy and clarity.
• Manage emails, documents, and communication on behalf of the MD, prioritizing critical matters.
• Handle travel bookings, logistics, and accommodation arrangements.
• Maintain and update company administrative systems.
• Coordinate and collaborate effectively with internal staff, clients, and suppliers.
• Build and maintain professional client relationships, ensuring high levels of satisfaction.
• Support the MD in day-to-day operations with discretion and confidentiality.

Qualifications & Skills:

• Bachelor’s Degree in Commerce (B.Com) or Post Graduate Diploma in Business Management (PGDBM).
• Professional fluency in English (both written and verbal).
• Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent documentation, organizational, and time-management skills.
• Strong interpersonal and communication abilities.
• Proactive, detail-oriented, and able to handle multiple tasks under pressure.
• Must be available to work from office daily.

What We Offer:

• Opportunity to work closely with Senior Leadership and contribute to strategic initiatives.
• Professional growth in a dynamic work environment.
• Exposure to client relationship management and cross-functional collaboration.

Job Types: Full-time, Permanent

Pay: ₹35,499.13 - ₹50,767.80 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Leave encashment
• Provident Fund

Work Location: In person