Executive Assistant

About the Role:

About us:

Key Responsibilities

? Manage and organize executive calendars, including scheduling, rescheduling, and prioritizing appointments.

? Prepare and circulate Minutes of Meetings (MoM) and ensure timely follow-ups on action items.

? Coordinate and maintain all travel calendars, including flights, hotels, and travel itineraries.

? Follow up with internal and external stakeholders to ensure assigned tasks and commitments are completed on time.

? Track ongoing projects and ensure deadlines are met across cross-functional teams.

? Coordinate production schedules, media events, interviews, and broadcast-related activities as needed.

? Draft, review, and manage correspondence, reports, presentations, and meeting documentation.

? Maintain and organize both digital and physical filing systems for efficient retrieval.

? Assist with budget monitoring, expense reporting, and vendor coordination.

? Serve as a key point of contact for stakeholders, handling communication with professionalism and confidentiality.

? Anticipate executive requirements and proactively resolve operational or administrative needs.

Qualifications & Experience

? Bachelor's degree in communications, Media Studies, Business Administration, or a related field (preferred).

? 10+ years of experience as an Executive Assistant or in senior administrative roles, with at least 35 years in media, broadcast, or similarly fast-paced environments.

? Strong understanding of media operations, production workflows, and broadcast terminology.

? Excellent written and verbal communication skills.

? Proficiency in MS Office Suite, Google Workspace, scheduling tools, and exposure to media-related software (a plus).

? Proven ability to manage multiple priorities under pressure and meet tight deadlines.

? High level of professionalism, mature judgment, and the ability to handle confidential information.

? Strong interpersonal and stakeholder management skills.

Key Attributes

? Mature, composed, and reliable

? Proactive and resourceful

? Detail-oriented with excellent follow-through

? Strong time management and prioritization

? Comfortable working in high-energy, dynamic environments