Executive Assistant - Urgent hiring - Great opportunity

Job Title:

Job Summary

The Executive Assistant to the CTO will provide high-level administrative and operational support, ensuring smooth day-to-day management of the CTOs office. The role requires excellent organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced, technology-driven environment. The EA will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CTO.

Key Responsibilities

Administrative Support

• Manage the CTOs calendar, appointments, meetings, and travel arrangements.
• Creating MOM reports for each meeting
• Creating Power point presentations
  
• Draft, review, and manage correspondence, reports, and presentations.
  
• Organize and maintain confidential files and documents.
  
• Coordinate logistics for internal and external meetings, including technology team reviews, board presentations, and partner meetings.
  

Project & Operational Support

• Track and follow up on key projects, deadlines, and deliverables for the CTO and technology team.
  
• Assist in preparing meeting agendas, minutes, and action item follow-ups.
  
• Support technology leadership with research, data collection, and preparing reports.
  
• Collaborate with other departments to ensure smooth information flow between technology and business functions.
  

Communication & Stakeholder Management

• Act as the first point of contact for the CTOs office, handling inquiries with professionalism.
  
• Liaise with senior executives, board members, partners, and vendors.
  
• Draft communications, memos, and official notes on behalf of the CTO.
  
• Ensure timely communication and alignment across the CTO’s team.
  

Confidentiality & Governance

• Handle sensitive and confidential information with the highest level of integrity.
  
• Support governance requirements, documentation, and compliance tracking for technology-related initiatives.
  

Qualifications & Skills

• Graduated candidates only preferred.
  
• 1+ years of experience as an Executive Assistant, preferably supporting C-suite executives in technology or related industries.
  
• Excellent organizational, time management, and multitasking abilities.
  
• Strong written and verbal communication skills.
  
• Proficiency in MS Office Suite, Google Workspace.
  
• Ability to work independently, prioritize effectively, and adapt to changing demands.
  
• High level of discretion, integrity, and professionalism.
  
• Familiarity with technology terms, product development processes, or IT project management is a plus.
  

Key Attributes

• Proactive and resourceful problem-solver.
  
• Strong interpersonal skills with the ability to interact with all levels of staff and external stakeholders.
  
• Tech-savvy with a keen interest in innovation and digital tools.
  
• Detail-oriented while maintaining a big-picture perspective.