Executive Assistant to CEO

Profile-Executive Assistant to the Chairman

Key Roles & Responsibilities1. Executive Support & Coordination

• Manage the Chairman’s calendar, including scheduling meetings, appointments, travel, and events.
• Prioritize and coordinate activities to ensure optimal use of the Chairman’s time.
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Screen and manage all incoming communication (emails, calls, briefs) and prepare responses when appropriate.
• Prepare meeting agendas, briefing materials, minutes, and follow-up action lists.

2. Strategic & Administrative Support

• Support the Chairman in strategic planning, preparation of presentations, reports, and executive summaries.
• Conduct research, compile data, and prepare documents to facilitate decision-making.
• Assist with managing key projects and initiatives, ensuring timelines and deliverables are met.
• Maintain confidentiality on all sensitive issues and documents.

3. Relationship & Stakeholder Management

• Build and maintain strong relationships with board members, senior executives, partners, and clients.
• Coordinate meetings with the Board of Directors, committees, and leadership teams.
• Represent the Chairman in communication and interactions when delegated.

4. Office & Workflow Management

• Oversee office procedures to ensure workflow efficiency within the Chairman’s office.
• Establish and maintain filing and record-keeping systems (digital and physical).
• Monitor and manage budgets, expenses, travel reimbursements, and office supplies for the Chairman’s office.

5. Communication & Reporting

• Draft high-quality correspondence, memos, reports, and presentations.
• Ensure the Chairman is fully briefed and prepared for all meetings and external engagements.
• Track action items from meetings and ensure timely follow-through by relevant teams.

6. Travel & Event Management

• Plan and coordinate complex domestic and international travel itineraries.
• Handle logistics for meetings, conferences, roadshows, and special events involving the Chairman.
• Ensure seamless travel arrangements, including visas, accommodations, and transport.

7. Confidentiality, Governance & Compliance

• Uphold the highest level of discretion and confidentiality at all times.
• Assist in governance tasks, including document preparation for board meetings and committees.
• Ensure compliance with internal policies, legal requirements, and corporate standards.

8. Personal Assistance (as required)

• Provide limited personal support (e.g., personal appointments, family travel coordination) depending on the Chairman’s needs.
• Manage personal errands and special tasks when delegated.

Industry-Education Sector

Experience-3years

Salary-30k to 50k

Location- Vidyavihar West

Job Type: Full-time

Pay: ₹30,000.00 - ₹50,000.00 per month

Work Location: In person