Executive Assistant to CEO

Executive Assistant - Only Female Candidates are eligible to apply

Job Description: Reporting directly to the Founder and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to the board of directors, senior professors/managers managing research and development teams/labs; organizes and coordinates executive outreach and external relations efforts and oversees special R&D projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational and basic technical skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities

Executive Support

• Consists of a broad variety of administrative tasks for the CEO including, managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO, with Board members, investors, research and development staff, and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO's office and internal and extended departments in academia, demonstrating leadership to maintain credibility, trust and support with senior management and research staff.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, offer letters, MOUs, agreements, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead and build the company.
• Prioritizes conflicting needs, handles matter expeditiously, proactively, and follows-through

on projects to successful completion, often with deadline pressures.

Board Support and Liaison

• Serves as the CEO's administrative liaison to board of directors of the Company (India and USA).
• Assists board members with travel arrangements, lodging, and meal planning as needed.
• Maintains discretion and confidentiality in relations the hips with all board members.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board

and board committee matters, including advance distribution of materials before meetings

in electronic /paper format.

Senior Management (internal and external Professors) Liaison

• Participates as an adjunct member of the Executive Team, including assisting in scheduling

meetings and attending all meetings.

• Assists in coordinating the agenda of senior management team meetings and off-sites, and

all-staff meetings.

• Facilitates cross-divisional coordination.

Communications, Partnerships, and Outreach

• Ensures that the CEO's bio is kept updated and responds to requests for materials regarding

the CEO and the organization in general.

• Edits and completes first drafts for written communications to external stakeholders.

Strategic Initiatives

• Works with the Strategic Initiatives team in coordinating the CEO's outreach activities.
• Follows up on contacts made by the CEO and supports the cultivation of ongoing

relationships.

• Edits all and creates acknowledgement letters from the CEO.

Job Types: Full-time, Permanent

Pay: Up to ₹1,000,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Provident Fund
• Work from home

Ability to commute/relocate:

• Hyderabad Jubilee Ho, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• Executive Assistance: 3 years (Required)