Executive Assistant

Job Description

Brief job description is mentioned below. The Executive Assistant to the Director provides professional-level administrative, operational and policy services and provides direct administrative assistance to the Agency Director, which may involve highly sensitive and/or confidential matters using independent judgment, tact and discretion for successful performance of the work. Roles & Responsibilities Filing and retrieving corporate records, documents and reports. Identifies issues and sources of potential difficulties in Agency management and operations; obtains information for analysis and evaluates alternatives for action; develops internal relationships necessary to effect solutions. Analyzes proposed legislation and reviews analyses prepared by others; evaluates the impact upon Agency operations and drafts policy and procedural changes as required. Liaising with clients, suppliers and other staff Ability to quickly build good working relationships at all levels and collaborate effectively with a range of internal/external contacts Researching and conducting data to prepare documents for review and presentation by BOD, committees, and executives. Prepare internal and external corporate documents for team members and industry partners Good organizational skills are critical along with the ability to prioritize workloads and manage time successfully Uphold a strict level of confidentiality Develop and sustain a level of professionalism among staff and clientele Requirements • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software. • Proficiency in collaboration and delegation of duties. • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities. • Flexibility and adaptability • The ability to be proactive and take the initiative • Knowledge of standard software packages and the ability to learn company-specific software if required • Experienced with excellent communications skills, both written and verbal • Exceptional interpersonal skills.