Executive Assistant (Real Estate)

Job Summary:

We are looking for a proactive and well-organized Executive Assistant to support the Directors in administrative, coordination, and communication-related activities. The candidate must have experience working with senior management, preferably in the real estate sector. The role involves managing schedules, preparing documents, handling communication, and ensuring smooth day-to-day functioning for the Directors.

Key Responsibilities:Daily Coordination & Follow-ups:

• Manage the Directors’ daily schedules, appointments, and tasks.
• Perform consistent follow-ups with internal teams and external stakeholders.
• Coordinate meetings, calls, and work-related updates.

Minutes, Documentation & Communication:

• Prepare and circulate Minutes of Meeting (MoM).
• Draft letters, emails, reports, and presentations as required.
• Maintain documentation, communication logs, and official records.

Travel & Logistics Management:

• Arrange travel tickets, hotel bookings, and itinerary planning.
• Coordinate logistics for meetings, events, and business travel.

Stakeholder Communication:

• Handle incoming calls, emails, and correspondence professionally.
• Act as the first point of contact and gatekeeper for the Directors.
• Communicate confidently with clients, partners, and vendors.

Research & Reporting:

• Conduct research and compile data for business decisions.
• Prepare summaries, analysis, and executive-level reports.

General Administrative Support:

• Maintain confidentiality and handle sensitive information with care.
• Support Directors in daily operations, tasks, and priorities.
• Ensure timely completion of assigned work and task follow-through.

Skills Required:

• Excellent communication skills (written & verbal).
• Strong follow-up ability and coordination skills.
• Proficiency in MS Office – Excel, Word, PowerPoint.
• Shorthand knowledge (preferred, not mandatory).
• Ability to multitask and manage priorities.
• Professional grooming, presentation, and etiquette.
• High level of confidentiality and responsibility.

Qualifications:

• Graduation (Any stream).
• Minimum 3 years of experience as an Executive Assistant or Secretary to MD/Director.
• Real estate industry experience preferred.
• Female candidates below 30 years.
• Immediate joiner preferred.

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person