Executive Assistant

Job Title: Executive Assistant to the Founder

Location: Chennai (Head Office)

Company: PBP EcoAqua Pvt. Ltd.

Reports To: Founder & Managing Director

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About PBP EcoAqua

PBP EcoAqua is a leading provider of sustainable water solutions, offering turnkey glass bottling and water treatment plants to the hospitality and commercial sectors. With a strong focus on eliminating single-use plastics, PBP EcoAqua is India's most reliable brand in this category and is now expanding its footprint globally.

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Role Overview

The Executive Assistant (EA) will work directly with the Founder, providing high-level administrative, operational, and strategic support. This role requires strong organizational skills, business understanding, confidentiality, and the ability to anticipate needs in a fast-paced entrepreneurial environment.

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Key Responsibilities

1. Executive Support

Manage and maintain the Founder's daily schedule, meetings, appointments, and travel plans.

Handle confidential correspondence, emails, and communication on behalf of the Founder.

Prepare agendas, notes, and follow-ups for internal and external meetings.

Maintain and organize documents, presentations, and reports for review.

2. Business Coordination

Liaise with internal teams (Sales, Operations, Finance, HR, etc.) to ensure alignment with Founder's directives.

Track progress on key projects, follow up on action items, and update the Founder on deadlines and outcomes.

Support in reviewing proposals, contracts, and key communications.

Assist in preparing pitch decks, investor presentations, and client communications as required.

3. Strategic & Research Support

Conduct market, industry, and client research to support decision-making.

Prepare summaries, briefing notes, and data-driven insights for meetings.

Help manage relationships with key partners, investors, and stakeholders.

4. Travel & Event Management

Coordinate logistics for business travel, conferences, and events.

Handle itinerary planning, bookings, and post-trip documentation.

Support the Founder during business events, presentations, and exhibitions.

5. Personal Assistance (as required)

Manage select personal tasks or logistics to help optimize the Founder's time and focus.

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Required Skills & Attributes

Exceptional organizational and time-management skills.

Excellent written and verbal communication (English essential; Hindi/Tamil a plus).

Discretion, reliability, and professionalism.

Strong command of MS Office, Google Workspace, and presentation tools (PowerPoint, Excel).

Ability to work independently and handle multiple priorities.

Entrepreneurial mindset with adaptability to a growing business environment.

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Qualifications

Bachelor's degree in Business Administration, Commerce, or related field.

37 years of experience as an Executive Assistant or in a similar role (preferably supporting senior leadership or founders).

Experience in sustainability, water, hospitality, or manufacturing sectors will be an advantage.

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What We Offer

Opportunity to work closely with the Founder and leadership team shaping a sustainability-driven company.

Dynamic and growth-oriented work culture.

Exposure to international markets and partnerships.

Competitive compensation and learning opportunities.