Job
Description
Job Title: Executive Assistant to Director – Business Operations Location: Gurugram DLF Cyber City Reports To: Director – Business Company: My Coffee Co. (Vedharohar Foods Pvt. Ltd.) About My Coffee Co.: At My Coffee Co. , we are redefining how India consumes its daily brew—accessible, affordable, and made with purpose. As we expand rapidly across corporate hubs, we are looking for an energetic and highly accountable Executive Assistant who can be the operational glue between departments and the Director of Business. Role Summary: As the Executive Assistant to the Director, you will act as the central link between multiple departments and the Director. Your core responsibility is to validate, follow up, and ensure execution of tasks across operations, finance, HR, supply chain, marketing, and sales—and report status with clarity and accuracy. This role is critical to maintaining workflow discipline and providing strategic visibility to the leadership. Key Responsibilities: Departmental Coordination: Communicate daily with all department heads (Kiosk Ops, Base Kitchen, HR, Inventory, Finance, Marketing) to track progress on key deliverables, audits, and escalations. Daily Updates & Reporting: Compile daily updates, issues, and achievements from all units. Share concise end-of-day reports with the Director for decision-making. Execution Validation: Ensure that every assigned task or directive from the Director is implemented on time. Act as a follow-up officer and validator. Meeting Prep & Notes: Assist in preparing for weekly review meetings. Document action points, assign responsibilities, and track status. Operational Oversight: Assist in checking kiosk audits, manpower gaps, shift allocations, new launch execution, and marketing visibility. Travel, Calendar & Admin Tasks: Manage Director’s calendar, travel plans, and administrative support when required. Required Skills & Qualifications: Bachelor’s Degree in Business, Operations, or Management. Minimum 2–3 years of experience in an EA or Operations Coordinator role, preferably in F&B, hospitality, or startup environments. Strong written and verbal communication skills (English & Hindi). Proficiency in Google Sheets, Docs, and task management tools. Ability to multitask, stay organized, and work with urgency. Preferred Attributes: Hands-on experience with retail or kiosk-based business models. Strong follow-up discipline and accountability. Ability to work in dynamic, fast-changing environments with leadership teams. Why Join My Coffee Co.: Be a core part of the leadership communication loop. Work on ground-level execution in a high-growth brand. Exposure to all functions of a growing F&B company. Show more Show less
