Executive Assistant - Global Controllership & Business Finance CoE

What you’ll do:

If you desire to be part of something special, to be part of a winning team, to be part of a fun team – winning is fun. We are looking forward to hire Executive Assistant – Global Controllership & Business Finance CoE in Pune, India. In Eaton, making our work exciting, engaging, meaningful; ensuring safety, health, wellness; and being a model of inclusion & diversity are already embedded in who we are - it’s in our values, part of our vision, and our clearly defined aspirational goals. This exciting role offers opportunity to:

• We are seeking a highly organized and proactive Executive Assistant to support the leadership of the Global Controllership and Business Finance Center of Excellence (CoE).
• This role is critical in enabling smooth operations, managing executive priorities, and provide critical administrative support to leaders for Global Controllership and Business finance CoE's.
• The ideal candidate will bring strong communication skills, attention to detail, and a passion for operational excellence in a dynamic, fast-paced environment.
• Executive Support & Calendar Management for Global Controllership and Business Finance CoE
• Manage complex calendars across time zones, prioritize meetings, and ensure the executive/Leaders are prepared for all engagements.
• Manage effective Communication & Stakeholder Liaison during Leadership Visits for Global finance leaders
• Draft and manage high-level communications with regard to operations & Serve as a key point of contact between the executive and global finance stakeholders.
• Project & Initiative Tracking
• Monitor progress on finance-related initiatives, track deliverables, and follow up with internal teams. Escalate risks and delays proactively to leaders.
• Travel & Logistics Coordination
• Organize international travel, including itineraries, visa documentation,support in agenda planning and expense reconciliation for Senior leadership team.
• Confidentiality & Discretion
• Handle sensitive financial and organizational information with the highest level of confidentiality and professionalism.
• Operational & Administrative Excellence

Qualifications:

Requirement:

• Bachelors degree in business/any relevant disciplines
• 6-10 years of strong experience in Admin or executive assistant role

Skills:

• Track record of managing administrative roles across business environment / industry segments /Global leaders
• Strong coordination and accoutability
• Strong communication skills
• Ability to work with leaders from multicultural environment
• Manage confidential information
• Comfortable working in a matrix organization and exhibit high drive for results
• Coordinate the monthly Townhall meetings from compiling content from respective speakers to recognition and arranging for other logistics
• Work collaboratively with key stakeholders like IT, Facilities, transport and HR team to executive key operational initiatives.
• Support budget tracking, vendor coordination, and process improvements. Maintain documentation systems and support reporting processes such as CRR analysis and PR ETE tracking.