Executive and Personal Assistant

Wing Assistant

is one of the world's largest virtual talent platforms. Wing is a venture-backed startup based in Silicon Valley with a globally distributed team. We are seeking an Executive and Personal Assistant to work with C-Suite leaders. This is a unique role, requiring a blend of remote and in-person tasks, as well as executive and personal assistance.

Responsibilities:

Executive Support

• Manage calendars, reply appropriately to high-level individuals over email, schedule meetings across time zones, and coordinate travel itineraries
• Conduct research (vendors, tools, market info, personal) and prepare summaries, calculations or spreadsheets
• Track and process expenses, invoices, and receipts; maintain simple financial records
• Draft, edit, and format documents, presentations, and PDFs as needed
• Handle email and occasionally phone communication/errands on behalf of the executive, ensuring timely follow-ups
• Draft, update, post jobs for various roles as needed
  

Personal & Family Support

• Run occasional in-person errands in Mumbai (e.g., visiting banks, delivering/collecting documents, coordinating with offices)
• Support physical/e-commerce tasks such as ordering, receiving, and storing goods at home, plus handling returns or exchanges
• Assist with personal and family scheduling, reservations, and event coordination
• Accompany family members to administrative appointments, or vendors when needed
• Arrange travel, reservations, transporation, hotels, etc
• Other ad-hoc tasks as needed
  

Coordination & Vendor Management

• Research and liaise with local vendors and service providers; compare options and negotiate where appropriate
• Manage small projects end-to-end from identifying resources to coordinating with freelancers or translators if language support is required
• Maintain organized records of vendors, contracts, and ongoing tasks for easy reference
  

General Administration

• Keep digital and physical documents organized and accessible
• Prepare weekly task and progress updates for the executive
• Proactively anticipate needs and propose solutions to save time and improve efficiency
• Coordinate with other members of executive staff
  

Requirements:

Education

: Bachelor's degree required; preference for graduates from strong universities in India.

Tech skills

:

• Strong proficiency in Google Workspace (Sheets, Docs, Calendar, Drive)
• Comfort with Microsoft Office tools (Excel, PowerPoint, Word)
• Ability to quickly learn new tools (Discord, Slack, Slite, Pipedrive, Fireflies, Linear, project management or expense tools)
  

Communication

: Excellent written and spoken English; ability to draft emails, summarize information, and speak professionally with high-level individuals, vendors and partners. International exposure is preferred.

Organization

: Exceptional attention to detail and ability to juggle multiple tasks (research, scheduling, expense tracking, errands).