Job
Description
POSITION SUMMARY This role is a part of the Operations team and will mainly focus on managing the various events task areas in the India region. The person will take the lead in the operations & service focus in his/her region. WHAT YOU'LL DO Supervising Events Team and managing the execution. Engaging with stake holders to define the event schedule and content. Overseeing Event Management like Conferences/ Off-sites, etc. Vendor management. Establish relationships with vendors, negotiate contracts to meet approved budget, compile estimated cost models, select sites, and execute required logistics. Create manage and maintain for an overall annual budget for all office events as well as specific budgets for individual events Work with the team to organize, plan and coordinate events across a range of areas, including: General office affiliation events, team building, cultural activities, etc. Specific initiative and committee events, such as Community Service Day, Women's Initiative Networking events, Wellness Day Knowledge-sharing events, including Annual Conferences, Staff Meetings, Practice Area Townhalls, and consultant training Local recruiting events and summer social events Office integration efforts, such as class and cohort social events and Friday evening events Annual BCG India office-wide retreats (family or teambuilding) & Alumni events Perform other related duties as assigned or required Keep detailed and systematic records of each event so that execution can be replicated annually or easily turned over to others in future Ensure loading & Quality checks are conducted on all vendor contracts Responsible for sending out the Monthly MIS, Dashboard etc YOU'RE GOOD AT Incumbent who can bring knowledge to BCG and possess the quality of convincing stakeholders as well as proactively ensuring optimal service deliverance & support. We expect that the individual will possess both the technical” qualifications for the role as well as other “intangible” attributes. The technical qualifications include a background in events with proven negotiation skills, a record of accomplishment in structuring progressive vendor arrangements across a variety of vendor types and contracting experience. The intangible attributes include a high level of intellectual agility, initiative, self-motivation, tenacity, and the ability to negotiate and bring together diverse audiences. Excellent oral and written English language communication skills For more information on BCG please log onto: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Budget planning and vendor interface expertise Proficient in planning events/meetings A solid track record from preparing and executing contract negotiations is required. Used to working in an international environment with both internal clients as well as suppliers An ideal candidate will have the ability to multi-task on different projects under tight time frames, as well as translate large, complex issues into effective work plan A high sense of perceptiveness and diplomacy is required, you need to know how to navigate towards the best-balanced solution for BCG and the stakeholders Must possess excellent analytical abilities as well as strong relationship-building skills. Must be willing to multi-task and perform administrative duties as needed. Enjoy the role of and excel in being a change facilitator and continuously drive towards better processes and structures supporting the long-term goal. • 9-12 years relevant experience. • MBA graduate will be preferred; any graduation degree; Degree in Event Management may be an alternate KEY COMPETENCIES Ability to handle difficult situations with poise, understanding, and tact High degree of flexibility in a fast-paced environment Ability to handle competing priorities, keeping constant sight of the overall objectives Must project self-confidence, authority, and enthusiasm Display service oriented behaviour responding to customer needs Meticulous attention to detail Recognize and maintain confidentiality YOU'LL WORK WITH You'll be working closely with Director - Operations. You’ll be interacting closely with Consulting staff.
