EA to MD/Founder - Vapi

Chief of Staff to Managing Director

Location - Vapi, Gujarat

Reporting To -Managing Director

Role Purpose

The Chief of Staff (CoS) to the Managing Director serves as a strategic partner, execution leader, and operational integrator for the MD’s office. The role exists to translate strategy into action, ensure cross-functional alignment, and drive disciplined execution across business verticals.

Key Responsibilities

1. Strategic Planning & Execution

· Partner with the MD to define, track, and execute strategic priorities and business objectives

· Drive execution through KPIs, dashboards, and structured business reviews

· Ensure closure of strategic initiatives across functions and verticals

2. Leadership & Cross-Functional Alignment

· Act as a single point of coordination between the MD and business/functional heads

· Drive alignment, manage dependencies, and resolve execution bottlenecks

· Facilitate leadership meetings, strategy reviews, and offsites

3. Business & Financial Governance

· Support budgeting, forecasting, and financial performance monitoring

· Analyze P&L, cost structures, capex proposals, and business cases

· Provide insight-led inputs to MD for informed decision-making

4. Operating Rhythm & Performance Management

· Establish and maintain a robust operating cadence (weekly/monthly/quarterly reviews)

· Track leadership commitments, action items, and outcomes

· Enforce accountability with professionalism—not micromanagement

5. Governance, Risk & Confidentiality

· Support governance, compliance, and audit-related processes

· Handle sensitive and confidential information with the highest level of integrity

· Assist in preparation of board decks, investor updates, and leadership communications

6. Special Projects & Transformation Initiatives

· Lead strategic initiatives and transformation projects on behalf of the MD

· Conduct market, competitor, and internal performance analysis

· Act as a trusted problem-solver on complex, cross-functional matters

Education & Experience

Qualifications- · MBA

Age - 42 yrs and above

Experience- 10+ years of total professional experience

· Significant experience working with MD / Promoters

· Background in strategy, finance, operations, consulting, or leadership office roles

· Exposure to multi-vertical or manufacturing-led environments preferred (Vapi context)

Key Skills & Competencies

· Strong strategic and execution capabilities

· High business and financial acumen

· Senior stakeholder management and influencing skills

· Data-driven decision support

· Excellent communication, structuring, and presentation skills

· High ownership mindset with strong follow-through

Job Type: Full-time

Pay: ₹1,800,000.00 - ₹2,500,000.00 per year

Work Location: In person