Documentation Executive

Job Summary:

We are seeking a detail-oriented and experienced Documentation Executive to handle end-to-end export and import documentation for air and sea shipments. The ideal candidate should have a solid understanding of international logistics documents and be able to liaise efficiently with shipping lines, clients, and internal teams to ensure timely and accurate paperwork.

Key Responsibilities:

• Prepare and process pre- and post-shipment documentation including Shipping Instructions, Bill of Lading (BL), Air Waybill (AWB), Invoice, Packing List, etc.
• Coordinate with clients, overseas agents, shipping lines, and transporters for documentation requirements.
• Handle both Export and Import documentation across Sea and Air modes.
• Maintain updated records of job files and documentation logs in system/software.
• Track cargo movement and provide timely updates to clients.
• Ensure accuracy in documentation to avoid penalties or delays.
• Support the operations team with filing, document dispatch, and record-keeping.

Required Qualifications & Skills:

• 3–4 years of experience in freight forwarding documentation (Air & Sea).
• Strong knowledge of export-import procedures and INCOTERMS.
• Familiarity with shipping portals, online SI submission, and EDI filing.
• Proficiency in MS Office (Word, Excel), email communication.
• Good coordination, attention to detail, and multitasking ability.

Preferred Skills:

• Experience using logistics documentation software .
• Experience handling DG/Perishable/Project Cargo documentation (if applicable).

What We Offer:

• A structured and collaborative work environment
• Exposure to international trade and compliance processes

Job Type: Full-time

Schedule:

• Day shift

Experience:

• doucmentation : 3 years (Required)

Work Location: In person