Documentation Assistant

Key Responsibilities

• Document Preparation & Management
• Prepare export/import documents such as invoices, packing lists, shipping bills, bills of lading, certificates of origin, etc.
• Ensure documents meet customs, port, and client requirements.
• Maintain organized records (physical and digital) for easy retrieval.
• Data Entry & System Updates
• Input shipment and client details accurately into the ERP or documentation software.
• Track and update shipment status in company systems.
• Coordination & Communication
• Liaise with internal teams (operations, customer service, accounts) and external parties (shipping lines, customs brokers, clients) for smooth documentation flow.
• Follow up with clients/vendors for missing or pending documents.
• Compliance & Accuracy
• Check all documents for accuracy, completeness, and adherence to statutory regulations.
• Ensure timely submission of documents to relevant authorities.
• Administrative Support
• Assist in preparing reports for the Documentation Manager.
• File and archive completed shipment documentation.

Qualifications & Skills Required

• Education: Graduate in Commerce / Business Administration / Logistics or related field.
• Experience: 1–3 years in documentation (preferably in shipping, logistics, or freight forwarding). Freshers may be considered.
• Technical Skills:
• Proficiency in MS Office (Word, Excel, Outlook).
• Familiarity with ERP/logistics software preferred.
• Soft Skills:
• Attention to detail and accuracy.
• Good verbal and written communication skills in English and local language.
• Ability to work under pressure and meet deadlines.
• Strong organizational and multitasking abilities.

Job Type: Full-time

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person