Document Prep Specialist

As the chosen candidate for this role, your primary responsibility will be to organize an archiving system, which involves labeling, sorting, and categorizing documents to ensure ease of use. You will be tasked with retrieving documents as needed and devising a long-term storage strategy. Your role will also require you to comply with regulatory requirements, collaborate with colleagues to maintain consistency in documentation practices throughout the company, and conduct training sessions for employees on effective documentation usage. Furthermore, you will play a key role in supporting both internal and external audits, ensuring the integrity of documentation, managing document access, eliminating outdated documents, utilizing storage software for electronic filing, carrying out transcription and conversion tasks, and proofreading documents when requested. Key Responsibilities: - Organize an archiving system - Label, sort, and categorize documents - Retrieve documents upon request - Outline a long-term storage strategy - Adhere to regulatory requirements - Work with colleagues to ensure consistency of documentation practice - Train employees on efficient documentation usage - Assist with internal and external audits - Ensure documentation integrity - Control access to documents - Remove obsolete documents - Utilize storage software and applications for electronic filing - Perform transcription and conversion work - Proofread documents upon request Qualifications Required: - Prior experience in documentation management is preferred - Strong attention to detail and organizational skills - Knowledge of regulatory requirements related to document management - Familiarity with storage software and applications - Excellent communication and interpersonal skills Please note that this is a full-time, permanent position that is open to freshers as well. The benefits offered include Provident Fund, a yearly bonus, and the work location requires in-person presence with day shift, morning shift, and rotational shift schedules.,