Document Management Specialist (Veeva DMS)

Role Overview: As an experienced Subject Matter Expert (SME) in Document Management Systems (DMS), particularly specializing in Veeva Vault, your main role will involve leading and supporting the deployment and optimization of the Veeva Vault DMS within global Life Sciences operations. Your expertise in document lifecycle management and regulatory compliance will play a critical role in translating user requirements into efficient and compliant workflows. Key Responsibilities: - Act as the primary SME for the Veeva Vault DMS platform, responsible for driving successful deployment, configuration, and optimization. - Demonstrate a strong understanding of documentation lifecycle processes including creation, review, approval, versioning, archival, and retrieval. - Evaluate current document management processes, identify gaps, inefficiencies, and non-compliance risks, and suggest improvements in line with industry best practices and regulatory standards. - Collaborate with cross-functional stakeholders to gather user requirements, design workflows, and configure DMS functionality accordingly. - Work closely with implementation partners to develop user-friendly workflows that comply with regulatory guidelines. - Lead or support User Acceptance Testing (UAT), training, and change management activities during and after Veeva Vault DMS implementation. - Serve as a point of contact for troubleshooting, support, enhancements, and future scalability of the DMS system. - Ensure that all documentation processes support data integrity, audit readiness, and regulatory compliance. Qualification Required: - 8+ years of experience in Document Management Systems, with a minimum of 3-5 years specifically focusing on Veeva Vault DMS in a lead or SME capacity. - Strong understanding of Life Sciences documentation processes across R&D, Quality, Regulatory, and Compliance domains. - Proven experience in end-to-end Veeva DMS implementation or transformation projects. - Demonstrated experience in process design, gap analysis, stakeholder engagement, and workflow optimization. - Excellent knowledge of compliance requirements and documentation standards in the pharmaceutical or biotech industry. - Strong communication, facilitation, and problem-solving skills. Please note that there are no additional details provided about the company in the job description.,