DEPUTY REGISTRAR

Deputy Registrar

Key Responsibilities

Academic & Administrative Operations

• Assist the Registrar in managing the overall academic and administrative functions of the university.
• Oversee admissions, examinations, results processing, and academic records.
• Ensure smooth implementation of academic regulations, policies, and procedures.
• Coordinate preparation of academic calendars, notices, circulars, and official communications.
  

Regulatory Compliance & Documentation

• Ensure compliance with UGC, AICTE, PCI, INC, NMC, BCI, and other statutory bodies.
• Maintain accurate records for inspections, accreditation (NAAC/NBA/NIRF), and audits.
• Prepare and review documents such as compliance reports, data templates, and statutory submissions.
  

Student Services & Support

• Oversee student registration, enrolment, migration certificates, transcripts, and verification requests.
• Manage grievance redressal mechanisms and student-related administrative processes.
• Ensure timely delivery of academic services with transparency and efficiency.
  

Coordination & Communication

• Liaise with Deans, Directors, HoDs, and administrative departments for smooth operations.
• Coordinate meetings of statutory bodies including Academic Council, Board of Studies, Examination Committee, etc.
• Prepare meeting agendas, minutes, and follow-up action reports.
  

Examination & Records Management

• Assist the Controller of Examinations (COE) in examination planning, scheduling, confidentiality, and result declaration.
• Maintain secure and updated academic records, files, and digital databases.
• Ensure proper maintenance of degree registers, award lists, and certificates.
  

Policy Implementation & Governance

• Support implementation of university bylaws, ordinances, and academic policies.
• Contribute to decision-making related to administration, digital systems, and workflow improvements.
• Promote effective governance, transparency, and standard operating procedures (SOPs).
  

Qualifications & Experience

• Master's degree in any discipline from a recognized university (MBA / MPA preferred).
• 812 years of experience in university administration, academic operations, or registrar office roles.
• Strong knowledge of higher education regulations, accreditation processes, and academic governance.
• Experience in handling ERP/online academic management systems is desirable.
  

Required Skills

• Excellent communication and drafting skills.
• Strong organizational, leadership, and decision-making abilities.
• High proficiency in MS Office and administrative documentation.
• Ability to manage confidential information with integrity.
• Efficient multitasking and problem-solving skills.
  

Compensation