Departmental Coordinator- Breast Oncology

You will be responsible for providing comprehensive secretarial, administrative, and coordination support to the Head of Breast Oncology and Consultant Oncologists at Sir H. N. Reliance Foundation Hospital & Research Centre. Your role will ensure smooth departmental operations, patient scheduling, documentation, and interdepartmental coordination, focusing on compassionate care and clinical excellence. **Key Responsibilities:** - Provide secretarial and administrative support to the HOD and Consultants in Breast Oncology. - Manage patient flow in OPDs, ensuring appointments are scheduled and followed as per protocol. - Coordinate with the HOD to ensure adequate appointment slots are available and utilized. - Liaise with surgical, radiology, pathology, and nursing teams for multidisciplinary coordination. - Maintain and update departmental documentation including patient records, treatment plans, and consent forms. - Maintain duty rosters for consultants and resident doctors and manage leave calendars. - Coordinate internal and external meetings, prepare agendas, and manage visitor logistics. - Document minutes of departmental meetings and prepare reports, academic activity logs, and conference summaries. - Handle telephone and email inquiries from internal departments, patient relatives, and external stakeholders. - Maintain office supplies stock and manage disbursement records. - Act as the single point of contact (SPOC) for VIP patients, ensuring seamless coordination from admission to discharge. - Adhere to organizational and departmental policies, procedures, and values. - Take on additional responsibilities assigned by the HOD. **Qualification Required:** - Graduation (mandatory) - Diploma or training in MS Office (mandatory) - Training in medical transcription (desirable) You should have a minimum of 3 plus years of experience as a departmental executive in a hospital setting, preferably in oncology or surgical departments.,