Creative Studio Admin Executive and Scheduling

Creative Studio Admin Executive

• Manage emails, calendars, and appointments for the Principal Designer
• Schedule meetings, coordinate logistics, and handle phone calls and correspondence professionally
• Organize and maintain both digital and physical files
• Prepare reports, presentations, and documents as required
• Assist with data entry and database management
• Use Microsoft Office, Google Workspace, and other software tools efficiently

2. Travel & Logistics

• Book flights, hotels, and transportation for business and personal needs
• Create detailed travel itineraries and manage visas, passports, and travel documents
• Coordinate airport transfers and rental cars

3. Communication & Liaison

• Act as the point of contact between the Principal Designer and external parties
• Screen calls, prioritize messages, and handle professional correspondence

4. Studio Operations & Upkeep

• Oversee the cleanliness, organization, and maintenance of the studio
• Coordinate repairs and upkeep at both the studio and residence
• Order studio supplies, groceries, and other materials as needed to ensure the studio is well-stocked
• Liaise with office staff and other team members for daily operational needs
• Assist in organizing and decluttering the workspace as needed

5. Personal Errands & Lifestyle Support

• Coordinate personal errands (e.g., grocery shopping, dry cleaning)
• Manage household staff (cleaners, chefs, drivers) as needed
• Organize personal events, such as birthdays and family gatherings

6. Miscellaneous Support

• Provide reminders for important deadlines and tasks
• Handle confidential documents securely

Key Skills:

• Strong organizational and time management skills
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office, Google Workspace, and CRM tools (e.g., Dropbox, Zoom)
• Ability to adapt quickly and solve problems proactively
• Strong attention to detail and the ability to multitask effectively
• Comfortable with managing both personal and studio operations

Requirements:

• 3–4 years of experience in a similar personal assistant or executive support role
• Excellent written and spoken English
• Strong organizational skills with a keen attention to detail
• Proficiency in MS Office, Google Workspace, Dropbox, and Zoom
• Well-presented, discreet, and professional conduct
• Experience managing office operations, studio upkeep, and vendor coordination

Work Details:

• Location: Bandra (work from office)
• Timings: 10:30 AM – 7:30 PM, Monday to Saturday
• Job Type: Full-time, Permanent
• Pay: ₹28,000.00 - ₹30,000.00 per month (depending on experience)
• Supplemental Pay: Yearly bonus

About the Studio:
Our design studio operates in a fast-paced, creative environment where attention to detail, efficiency, and adaptability are key. We value proactive problem-solvers and individuals who thrive in an ever-changing, dynamic workplace. Join us and contribute to a vibrant and inspiring team!

Apply today to join our growing design studio!

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

Supplemental Pay:

• Yearly bonus

Application Question(s):

• Please confirm if you have read the job description thoroughly and have understood and the key responsibilities are okay with it?
• The work schedule is from 10:30 AM to 7:30 PM, Monday to Saturday at Bandra (W), Mumbai.

Are you comfortable with these working hours?

• The salary for this position ranges between ₹28,000 and ₹30,000 per month, depending on experience. Are you comfortable with this pay range?

Education:

• Bachelor's (Preferred)

Work Location: In person