Coordinator - Projects

Job Description

About Barry Wehmiller: - Barry Wehmiller Companies is a global supplier of manufacturing technology and services based in St. Louis Missouri. Although it was founded in 1885 as a maker of machinery for the brewing industry, since 1987 Barry-Wehmiller has acquired more than 80 companies that provide equipment and services for a variety of industries: packaging, paper converting, sheeting, corrugating, engineering, and IT consulting. In 2016 it was ranked no. 10 on the St. Louis Business Journal's list of the city's Top 150 Privately Held Companies. We believe our culture differentiates us from other firms. In India, Barry-Wehmiller operates as a hub of innovation and collaboration, housing our Global Competency Center (GCC) and other strategic functions. The GCC, based in Chennai, is an Engineering Center of Excellence that supports all Barry-Wehmiller divisions globally. The center focuses on areas such as design and development in mechanical, electrical, and controls engineering, software development, and additive manufacturing. We believe in: Ownership Youll drive features end-to-end, from design to deployment. Flexibility A friendly, results-oriented culture that respects your time. Empowerment Your insights are valued, and your work makes a visible difference. Learning & Growth You’ll work on complex challenges with smart, passionate peers—and have the support to level up continually. If you’re ready to bring your best thinking to the table and grow in a high-impact, future-focused environment, we’d love to hear from you Job Description: We are seeking a proactive and detail-oriented Project Coordinator – International Operations to manage and oversee special projects, including high-profile initiatives such as those with Reliance and Lubrizol. This role requires effective coordination with customers and internal teams across our Gandhinagar office, as well as international counterparts in Sweden, Germany, and the USA. Key Responsibilities: Coordination and Managing Special Projects like Reliance, Lubrizol, any other such projects Communicating/Coordinating with customer and with our internal team at Gandhinagar or at Sweden/Germany or at USA as required. Maintaining Order Processes like, getting POs, PIs, Payment/LOC follow-ups, required Documentation, Bank Guarantee Management etc., Shipment Coordination Installation Coordination Assuring Customer Satisfaction Updates and Reports to the Director and Upper Management as required. Experience with International or MNCs will be added advantage Effective Communication Job Specifications: Provide internal support to the sales and/or service team; act as liaison and point of contact for customer Respond to customer inquiries regarding pricing, availability, order status, etc. Serve as the liaison between the sales/service team and other internal organizational departments; ensure all customer documentation is processed accurately and in a timely manner Ensures adherence to all order process policies and procedures Reviews all sales/service orders and proposals for accuracy, documentation, and clearance Maintain records in CRM and other documentation systems; ensure data integrity Prepare trackers, manage leads, and compile results of appointments and sales orders, follow-up with sales or other departments as necessary Generate and prepare reports Overseas, reviews, and drafts invoices, standard proposals, work orders, and other documentation; ensure product, service, specifications, pricing and agreed upon terms are accurate Act as gatekeeper for documentation; gather documentation and maintain job order file Participate in planning meetings with leadership to clarify customer requests and feasibility of order Other duties as assigned Work Location: Gandhinagar, Gujarat Education And experience Computer science graduate / Diploma in electrical engineering 3 to 4 Yrs. Experience as Project coordinator or assistant What is it for you? This role is more than just a job. It’s an opportunity to be part of a global team that values people’s excellence, innovative solutions, and operational excellence. Barry-Wehmiller provides a unique environment where you can grow your skills, work on impactful projects, and collaborate with some of the brightest minds in the industry You can also apply to this job using the below Workday link https://bit.ly/4mJ1MEt (if the link doesn't work, simply copy paste the link in your browser) To understand more about our people-first philosophy, you may like to watch this short video by our CEO, Mr. Bob Chapman, on Truly Human Leadership : Watch the video https://bit.ly/4kSLZkE (if the link doesn't work, simply copy paste the link in your browser)