Coordinator

Female Preferred candidate profile

Job Purpose:

The coordinator will be responsible for providing comprehensive support to the Core Management Team (CMT) and the Board of Directors. This includes coordinating daily activities, managing communications, documenting meetings, tracking action points, and ensuring smooth execution of management directives. The role requires a high level of organization, excellent communication, and the ability to handle sensitive information with confidentiality.

Key Responsibilities (R&R):

1. Meeting Management & Documentation

• Organize and coordinate Core Management Team (CMT) and Board meetings, including scheduling, invitations, and logistics.
• Prepare agenda in consultation with the senior management.
• Record and prepare

  Minutes of Meetings (MOM)

  accurately and circulate them to relevant stakeholders on time.
• Track follow-ups and action points from meetings, ensuring timely completion and reporting.

2. Communication & Mail Management

• Manage incoming and outgoing emails on behalf of CMT and Board members, ensuring timely responses and proper prioritization.
• Draft formal communications, circulars, and notices for internal and external stakeholders.
• Liaise between management and departments to ensure smooth information flow.

3. Action Points Tracking & Reporting

• Maintain a tracking system for all action points assigned during CMT and Board meetings.
• Regularly follow up with responsible stakeholders and escalate pending items as required.
• Prepare periodic reports and dashboards for senior management on the status of key initiatives.

4. Administrative Support

• Maintain updated records of Board resolutions, policies, and key decisions.
• Manage documentation and ensure proper filing (digital and physical) for easy retrieval.
• Assist in the preparation of presentations, reports, and other documentation for management reviews.

5. Other Activities

• Coordinate travel arrangements, appointments, and schedules for CMT and Board members when required.
• Support in organizing corporate events, workshops, and training programs.
• Handle confidential information with discretion and maintain the highest level of professionalism.

Skills & Competencies:

• Excellent communication skills

  (written & verbal) in English.
• Strong typing skills and proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to take accurate notes and draft professional emails and MOM.
• Organizational and time management skills with attention to detail.
• Proactive and able to multitask effectively.
• Discretion in handling confidential information.
• Strong interpersonal skills for liaising with internal and external stakeholders.

Qualifications and Experience Requirements:

• Bachelors Degree in English / BA (English) or related field.
• 13 years of experience in an administrative/coordinator role, preferably supporting senior management or Board-level executives.
• Fresh graduates with exceptional communication and organizational skills may also apply.