Billing Executive

Job Description

Job Description Billing Executive Job Title: Billing Executive Position Overview: The Billing Executive is responsible for managing and processing invoices, ensuring accurate billing, and maintaining financial records. This role requires a keen eye for detail, proficiency in billing software, and the ability to coordinate with sales, finance, and operations teams to ensure seamless order processing and customer satisfaction. Key Responsibilities: Billing & Invoicing Management Generate and process invoices for customers, distributors, and retail partners. Ensure accurate billing based on purchase orders, pricing structures, and discounts. Verify and reconcile invoices with sales and dispatch records. Payment Collection & Follow-ups Track outstanding invoices and follow up with customers for timely payments. Maintain records of payments received and update accounts accordingly. Coordinate with sales and finance teams to resolve payment discrepancies. Coordination with Internal Teams Work closely with the sales and dispatch teams to confirm order details before billing. Ensure proper documentation for all transactions, including GST invoices, credit notes, and receipts. Address customer queries related to billing and payments. Data Management & Reporting Maintain billing records, ledgers, and financial documentation. Generate and analyze reports on invoicing, outstanding payments, and revenue trends. Assist in audits by providing necessary billing and financial data. Compliance & Process Improvement Ensure adherence to GST, tax regulations, and company policies in all billing processes. Identify areas for improving billing efficiency and accuracy. Maintain confidentiality and accuracy in handling financial transactions. Qualifications & Skills: Education: Bachelor's degree in Commerce, Finance, or a related field. Experience: 1-3 years of experience in billing, invoicing, or finance roles, preferably in FMCG or distribution-based businesses. Skills: Proficiency in billing software (Tally, SAP, or other ERP systems). Strong attention to detail and numerical accuracy. Good communication and coordination skills. Knowledge of GST, taxation, and financial compliance. Ability to manage multiple invoices and payments efficiently. Key Performance Indicators (KPIs): Invoice Accuracy: Percentage of error-free invoices processed. Timely Billing & Payments: Adherence to invoicing timelines and reduction in outstanding payments. Outstanding Dues Collection: Percentage of overdue payments recovered. Customer Query Resolution: Average response time to resolve billing issues. Compliance & Documentation: Accuracy in maintaining financial records and GST compliance.