Billing Engineer

Principal Accountabilities

• Vendor Management - Verify vendor details provided on bills to ensure accuracy and compliance with company standards and policies, confirming vendor identities, contact information, payment terms, and any applicable tax or regulatory requirements. Conduct periodic reviews of vendor master data to ensure completeness, accuracy, and consistency of vendor information across billing documents and systems. Collaborate with contracts teams to update vendor records, resolve discrepancies, and mitigate risks associated with incorrect vendor information.

• Cost Tracking and Reporting - Review and authenticate bills certified by PMC consultants to ensure accuracy and compliance with project specifications, meticulously examining bills against project documents, including contracts, purchase orders (POs),and change orders, to validate the scope of work completed and materials used. Review and verify measurements and items, and evaluate the accuracy of billing quantities, rates, and calculations to ensure they align with project agreements and industry standards. Analyse billing data, track project progress, and comparing actual costs to budgeted amounts. Identify any discrepancies or deviations in billing compared to executed work at the site and promptly communicate findings to relevant stakeholders for resolution. Collate data regarding key billing metrices for reporting and audit purpose. Obtain all required approvals and submit the final invoice to the finance department for payment, ensuring that all necessary documentation, as outlined in the contract, is included. Collate data regarding key billing metrices for reporting and audit purpose.

• Project Financial Management - Collaborate with site personnel, contractors, and project managers to verify work completed and materials used for accurate billing. Facilitate meetings or discussions between stakeholders to address billing discrepancies, resolve issues, and streamline billing processes for improved efficiency and accuracy. Communicate variances and proposed changes to relevant stakeholders, including project managers, finance department, and senior management, to ensure alignment and approval before proceeding with billing adjustments. Maintain open lines of communication with the finance department to ensure timely processing of approved bills and adherence to payment schedules.