Assistant To Director

Assistant to the Director cum Project Management Coordinator will be responsible for providing comprehensive support to the Director in day-to-day operations, project coordination, communication handling, and administrative management. The role requires strong organizational skills, the ability to multitask, and a high level of professionalism. The candidate will act as a bridge between the Director, internal departments, clients, and external stakeholders to ensure smooth project execution and timely delivery.

Key Responsibilities:

1. Project Coordination

• Assist in planning, scheduling, and monitoring project activities across multiple ongoing assignments.
• Track project progress, milestones, timelines, and deliverables, and escalate delays proactively.
• Maintain and update project documentation, including reports, MOMs (Minutes of Meetings), schedules, and trackers.
• Coordinate with internal teams (technical, operations, HR, finance, procurement, etc.) for project-related requirements.
• Support in preparing project progress reports, dashboards, and presentations for internal and client meetings.
• Ensure project compliance with organizational processes, guidelines, and standards.

2. Assistance to the Director

• Manage the Directors calendar, appointments, travel plans, and meeting schedules.
• Prepare briefing notes, summaries, and follow-up action lists for the Director.
• Handle confidential information and ensure discretion at all times.
• Coordinate and communicate on behalf of the Director with clients, vendors, and internal teams.
• Draft emails, letters, presentations, and official communication for the Director.
• Assist in strategic planning tasks, business analysis, and performance monitoring.

3. Administrative & Documentation Support

• Manage documentation, files, agreements, and project records in a structured manner.
• Support in data analysis, MIS reports, and monthly performance summaries.
• Assist in procurement and vendor coordination as required.
• Ensure timely submission of reports to clients and internal departments.

Required Qualifications & Skills:

• Bachelors degree in Engineering/Management/Commerce or a related field.
• 5 to 10 years of experience in project coordination, executive assistance, or administrative operations.
• Strong communication skills (written & verbal).
• Proficiency in MS Office (Excel, PowerPoint, Word), project tracking tools, and basic document control.
• Excellent organizational and multitasking abilities.
• Ability to work under pressure and meet deadlines.

Note: Candidate must have knowledge in Power Distribution and Transmission.