Plan and maintain MDs calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all his meetings. Document preparation: Draft and prepare reports, presentations, and other documents. Edit and review documents created by others. Travel arrangements: Plan and coordinate all travel arrangements, including Visa, flights, accommodations, and itineraries. Organize events, conferences, and other special functions. Follow up on action items from meetings and ensure key tasks are completed. Conduct research and prepare briefing papers as required. Type up notes, emails, presentations and reports; circulate and file information effectively Maintain administrative systems, database and server protocols. Collaborate effectively with all staff, clients, and suppliers. Maintain 100% confidentiality, demonstrate diplomacy and tactfulness. Excellent communication and interpersonal skills. Approachable to clients and colleagues. To undertake any other duty as required and assigned by the management from time to time.
Inspects the site to ensure it is a hazard-free environment. Conducts safety meetings Reviews and approve all subcontractors safety plans Verify that injury logs and reports are completed and submitted to related government agencies Verify that all tools and equipment are adequate and safe for use. Promotes safe practices at the job site. Enforces safety guidelines. Trains and carries out drills and exercises on how to manage emergency situations. Conducts investigations of all accidents and near-misses. Reports to concerned authorities as requested or mandated by regulations. Establishes safety standards and policies as needed. Performs emergency response drills. Watches out for the safety of all workers and works to protect them from entering hazardous situations. Check workers to ensure that they are wearing the right type of clothes (helmets, jackets and gloves) before they begin their shift. Inspect workplace at the beginning of each day to make sure it is safe for operation. Develop and submit comprehensive safety report of each inspection undertaken. To undertake any other duty as required and assigned by the management from time to time.
Scrutiny of tender documents Evaluating tender documents, drawings, & schedules Floating Enquiries to Suppliers / Manufacturers Attending Pre Bid Meetings and Site Visit Preparation of pre bid queries ( Technical Deviations & Commercial Deviations/ comments ) Preparation and Coordination of Pre Bid Clarifications, submissions, Site Visits Bifurcating Major Quantities in the BOQ Comparison Studies based on suppliers Quotations Negotiations with suppliers on both technical and commercial aspects Conduction Site survey & collecting all relevant details. Based on Clients budget constraints for any specific project carrying out Value engineering studies. Maintaining ISO documentation, Record Keeping, Suppliers/Manufacturers Data Bank records. Assisting in compiling of tenders. Coordination of all Pre Bid Engineering Collecting rates of statutory levies from Tax / Audit department for preparation of Commercial Bid Preparation of Technical Bid documents Preparation of Rate analysis / Costing Preparation of Commercial Bid Estimation of Quantities and Packaging of Scope Evaluation for Target and Market Prices Preparation of Price Comparison for Estimates Coordination of all documentation that is required for Bidding Preparation of Schedules Of Tenders Filling, Compiling and Packing of Bids Submission of Bids Attending Price and Bid Openings To undertake any other duty as required and assigned by the management from time to time. Preferred candidate profile
Research potential vendors and arrange for quotations for required material Prepare Purchase order Track orders and ensure timely delivery Update internal databases with order details (dates, vendors, quantities, discounts) Conduct market research to identify pricing trends Evaluate offers from vendors and negotiate better prices Prepare cost analyses Follow up with suppliers as needed to confirm or change orders Co-ordinate with store for proper receiving & handling of material. Ensure best day to day decisions on purchase, price, quality and resources in line with optimized execution plan. Managing effective documentation of technical & commercial documents received during course of finalization of any requirement. Ensure best communication to concerned department for timely use of material & Continuous follow up with vendors for material To undertake any other duty as required and assigned by the management from time to time.
Submissions of client RA/Final Bill Responsible for study of BOQ (Bill of Quantity) as per specifications and taking out Quantities from drawings. Preparation and Certification of RA bills. Identification and preparation of extra items. Preparation of monthly reconciliation statement of building material. Responsible for verification of certified RA bills. Preparing all billing records and maintaining it. Proper entering of bills without errors Preparing RA Bills for the Projects (Client and Sub Contractor bills) on Monthly basis. Getting Approval from the Client. Providing billing related information/documents to client & Head Office staff as and when required. Arithmetic & technical checking of all bills i.e. Civil, Carpentry, Aluminum Windows, Finishing, Interior bills, Infrastructure, Plumbing, Firefighting, Electrical work, consultants, & material Invoices etc. Site Visits: - Random Physical checking of bills at site case to case. Material Reconciliation: - To check theoretical consumption of steel, cement & other material supplied free of cost to the contractor and make recovery in case of excess Consumption & wastage. Debit Note: - To ensure recovery against the rework / faulty work from the contractors as per recommendation from site. Advance Adjustment: - Adjusting Advances on pro rata basis as per the contract terms& keeping the record of the same. Preparing Certificate of Payment. Getting the Bill authorized and forwarding the same to accounts for payments. Intimating Planning Engineers regarding amendments in Work orders. Maintaining of all important documentation as per IS0 9008 Standards. Other Duties specified by Site In-charge or In-charge in Commend. To undertake any other duty as required and assigned by the management from time to time. Preferred candidate profile