Assistant Purchase Manager (Food & Beverages)

Job Overview:

The Assistant Manager F&B Purchase is responsible for supporting and executing end-to-end procurement processes for food and beverage items across outlets/locations. This role ensures timely sourcing of high-quality ingredients and materials at the best value, in compliance with safety, legal, and company standards.

Key Responsibilities:

1. Procurement & Vendor Management:

• Source and negotiate with reliable suppliers for F&B items (raw materials, packaging, beverages, etc.).
  
• Maintain a strong supplier network and ensure timely deliveries.
  
• Manage vendor performance, contracts, and relationships.
  
• Coordinate with the central procurement team and outlet managers for daily/weekly needs.
  

2. Purchase Planning & Inventory Coordination:

• Forecast purchasing needs based on consumption trends, seasonality, and menu requirements.
  
• Monitor and maintain optimal stock levels, avoiding understocking or overstocking.
  
• Coordinate with stores, kitchen, and warehouse teams for accurate inventory reconciliation.
  

3. Costing & Budgeting:

• Analyze and control F&B costs while ensuring quality standards.
  
• Support F&B Controller and Finance in budgeting, cost control, and variance analysis.
  

4. Compliance & Quality Assurance:

• Ensure compliance with FSSAI, local health, and safety norms.
  
• Oversee procurement audits and documentation (GRNs, purchase orders, vendor bills).
  
• Conduct regular quality checks on received goods.
  

5. System & Reporting:

• Use ERP/software systems (SAP, Oracle, Zoho, etc.) for purchase entries and tracking.
  
• Generate reports on daily, weekly, and monthly procurement metrics.
  
• Provide support during audits and internal reviews.
  

Key Skills & Competencies:

• Strong negotiation and analytical skills
  
• Deep understanding of F&B category products
  
• Knowledge of food safety & regulatory standards
  
• Vendor and stakeholder management
  
• Attention to detail and data accuracy
  
• Good working knowledge of MS Excel and ERP systems
  
• Effective communication and coordination
  

Qualifications & Experience:

• Bachelor’s degree in Hotel Management / Supply Chain / Commerce or relevant field
  
• 4–6 years of experience in F&B purchase, preferably in hospitality, QSR, or entertainment industry
  
• Experience handling perishable and non-perishable food items procurement