Assistant Manager Facilities Technical

• Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.
• Makes periodic inspections of the office building(s) and equipment to determine if janitorial, security and other services are adequate and whether repair work is needed; reviews safety and security equipment and procedures for adequacy.
• Assigns and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult buildings and grounds maintenance and security/safety problems.
• Innovate, suggest and implement energy management ideas.
• Oversees the inventory, rental, repair and maintenance of office equipment. Review with CLIENT coordinator regarding various maintenance issue & improvement of building system.
• Analyze/ recommend solution on the complaint analysis.
• Maintains compliance with departmental security, audit procedures, and CLIENT management policy.
• Manage the office services needed to support department operations.
• Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files
• Co-ordination with local authorities on behalf of CLIENT.
• Supervises the staff involved in performing the functions of the assigned units.
• Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.
• Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness.
• Data gathering and reporting on all facility operations.
• Periodically check / amend checklist, operation steps, spares parts consumption analysis.
• Work in coordination with CLIENT on day-to-day activities.
• Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system.
• Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
• Maintain discipline and quality of work by all staff.
• Organize and coordinate formal monthly meetings with CLIENT and vendors.
• Conduct monthly reviews individually with the various departmental managers technical, soft services etc..
• Preparation of Daily, Weekly and Monthly reports for CLIENT as per the prescribed format.
• Arrange for monthly bills to be submitted to the CLIENT.
• Coordinating for payments of the site contractors and sub vendors.
• Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.
• Develops and implements ISO systems and processes to establish and maintain records for the operating unit.
• Develop annual operating budgets and provides fiscal direction to the unit planning and accomplish operations targets.

In addition to the above-mentioned duties and job functions, any other assignments given by Management, within the purview of the contract.

Minimum Skills Requirement:

• Strong interpersonal and communication skills
• Thorough knowledge of building management methods, principles and practices.
• Knowledge of emergency/disaster/recovery plans.
• Ability to communicate effectively, both orally and in writing.
• Ability to read, understands, follow, and enforce safety procedures.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Ability to foster a cooperative work environment.
• Knowledge of mechanical systems, building materials, and emergency maintenance.
• Ability to develop and maintain record keeping systems and procedures.
• Skill in organizing resources and establishing priorities.
• Ability to coordinate quality assurance programs in area of specialty.
• Ability to make administrative and procedural decisions.
• Ability to coordinate and/or supervise independent contractors

Minimum qualification & Experience Requirement:

• Degree / Diploma in Engineering Electrical with Minimum 5 yrs of experience
• Techno-Commercial experience of 4-6 years of experience.

Interested candidates can share resume at archana.mattoo@cbre.com