AP Specialist Accounting

Job Title:

Location:

Hours:

Overview:

Part-Time Accounting Support Specialist

Key Responsibilities:

• Manage the

  Accounts Payable (AP) mailbox

  , moving invoices to a centralized folder.
• Code invoices by adding GL and department codes to PDF files, referencing prior invoices and code sheets.
• Save coded invoices to one of

  nine department SharePoint pending folders

  for approval.
• Monitor approval status and follow up with approvers as needed.
• Move approved invoices to the corresponding

  approved SharePoint folders

  and update the centralized folder with signed PDFs.
• Send signed invoices to AP for entry into the

  Navision (Nav) ERP system

  for payment.
• Maintain and update the Excel log of paid invoices; reconcile log entries with TB exports from Nav.
• Follow special processing steps for certain vendors as required.
•  

Qualifications:

• Prior experience in

  accounts payable

  or accounting support preferred.
• Familiarity with

  invoice coding, GL accounts, and department codes

  .
• Experience with

  SharePoint

  and

  Excel

  ; exposure to

  Navision ERP

  is a plus.
• Strong communication skills to coordinate
• Detail-oriented, organized, and able to work independently.