Analyst - Financial Management

Duties & responsibilities

• A high degree of independence is required on a day to day basis
• Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
• Primary duties and responsibilities include the following:
• Liase with internal parties to obtain appropriate lease documentation
• Manage document workflow to ensure team responsibilities are completed in a timely manner
• Generate monthly reporting package which includes critical date and portfolio summary reporting in a timely and accurate manner
• Complete an audit of works completed by JLL's Lease Administration teams
• Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
• Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
• Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing
• Obtain and review landlord invoices to ensure adherence to lease requirements
• Generate Accounts Payable reporting and prepare invoices for payment
• Perform Accounts Receivable reporting
• Generate Accounts Receivable reporting and communicate on outstanding payments
• Complete all duties with a focus on cost avoidance for our clients
• Obtain, track and report on Insurance and Security deposit matters (where applicable)
• Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
• Prepare monthly client invoices (where applicable)
• Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
• Training of new staff members when required

Performance objectives

• To deliver exceptional Lease Administration services
• To cross-check and verify abstracts and system data;
• To audit and review system reports and system data for accuracy
• To deliver relevant and accurate reporting

Best Practices

• Develop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager Lease Administration);

Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager Lease Administration)

Employee specification

• University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;

• A minimum of three-five (3-5) years industry experience required either in the corporate environment, third party service provider or as a consultant;
• Strong attention to detail and good organizational, interpersonal skills required;
• Knowledge of real estate leases and accounting would be useful;
• Demonstrated ability to maintain and manage accurate data;
• Demonstrated ability to prioritise work within tight operational and financial deadlines;
• Good interpersonal skills to operate as a pro-active member of a small core team;
• Positive approach to meeting clients needs;
• Sound computer skills in Microsoft Word and Excel;
• Experience in using a property management/lease administration system.