Administrative Receptionist

job Profile: Receptionist Department: Administration Location: Intra Life Head Office / Warehouse Reporting To: Chairman Job SummaryThe Receptionist is the first point of contact for all visitors and callers at Intra Life. This role is responsible for creating a welcoming environment, managing front-desk operations, handling calls and visitor coordination, and supporting administrative activities to ensure smooth day-to-day functioning. Key Responsibilities Greet and assist all visitors, clients, and guests courteously and professionally. Manage incoming and outgoing phone calls, emails, and courier services. Maintain a clean, organized, and professional reception area. Handle visitor registration, issue visitor passes, and inform concerned departments. Manage daily attendance entries and staff in/out registers (as assigned). Coordinate with housekeeping and admin teams to maintain office hygiene and supplies. Support HR/Accounts/Admin with filing, documentation, and correspondence. Schedule and coordinate meetings, conference room bookings, and visitor appointments. Assist in organizing office events, celebrations, and staff activities. Maintain records of incoming invoices, parcels, and deliveries. Handle petty cash (if applicable) for daily administrative expenses. Required Skills & CompetenciesExcellent communication and interpersonal skills. Proficiency in MS Office (Word, Excel, Outlook). Professional appearance and positive attitude. Strong organizational and multitasking abilities. Ability to handle confidential information responsibly. Punctual, disciplined, and customer-service oriented. QualificationsMinimum Education: Graduate in any stream (preferably B.Com / B.A). Experience: 1–3 years of experience in front office or receptionist role (preferred). Language Skills: English, Hindi, and Kannada/Telugu (added advantage). Work ScheduleTimings: 9:30 AM – 6:30 PM (Monday to Saturday) Location: Intra Life Private Limited, [Head Office/Warehouse Address] Performance IndicatorsVisitor satisfaction and professional conduct Accuracy in call and mail handling Timely documentation and coordination Front desk organization and office ambience