Administrative Coordinator

Job Title

Administrative Coordinator Real Estate

Location

Greater Noida, Uttar Pradesh, India

Job Type

Full-time / Permanent

Job Overview

Administrative Coordinator

Key Responsibilities

Transaction & Document Management

• Monitor deadlines, manage transaction paperwork, and maintain client and property documents in CRM systems (MLS, databases) for accuracy and compliance jobleads.com+15wayup.com+15jobs.community.kaplan.com+15providentestate.com+3in.indeed.com+3reddit.com+3.
  
• Coordinate transaction timelines—ensure contract execution, inspections, appraisals, contingencies, and closings are completed on schedule reddit.com.
  
• Reconcile MLS entries with accounting records, ensure contracts and escrow documents are up-to-date wayup.com.
  

Scheduling & Viewing Coordination

• Schedule property showings, inspections, appraisals, open houses, and broker meetings en.wikipedia.org+15expertia.ai+15jobed.ai+15.
  
• Coordinate travel and venue bookings for agents and clients when required.
  

Client & Agent Communication

• Act as a primary liaison: field calls, respond to client queries via phone and email, and ensure timely follow-up reddit.com+11wayup.com+11hrblade.com+11.
  
• Maintain confidentiality in all communications and client interactions.
  

Listing & Marketing Support

• Manage and update property listings—gather data, prepare descriptions, upload to MLS and internal portals in.indeed.com+5jobed.ai+5wayup.com+5.
  
• Assist in preparing marketing materials: flyers, brochures, social media content; coordinate with vendors such as photographers and designers jobleads.com+6jobleads.com+6jobed.ai+6.
  

Administrative & Office Support

• Oversee daily office operations—maintain supply inventory, coordinate maintenance, and manage office equipment reddit.com+8wayup.com+8jobleads.com+8.
  
• Screen calls, greet visitors, and support general office administration tasks expertia.ai+2reddit.com+2reddit.com+2.
  

Financial & Accounting Assistance

• Record transactions, process invoices, assist with commission deposits and escrow accounting, and support budget tracking wayup.com+2wayup.com+2reddit.com+2.
  

Reporting & Compliance

• Prepare weekly/monthly reports on transactions, listings, and office activities for management review jobleads.com+2wayup.com+2jobed.ai+2.
  
• Ensure that all processes align with legal and industry standards, maintaining compliance throughout the transaction lifecycle in.indeed.com+2jobed.ai+2jobleads.com+2.
  

Qualifications & Skills

• Education: High school diploma required; Bachelor’s degree in Business, Real Estate, or related field preferred resources.workable.com+15wayup.com+15jobleads.com+15.
  
• Experience: 2+ years in real estate administration, coordination, or similar roles—MLS or transaction coordination background is a plus expertia.ai+15in.indeed.com+15jobed.ai+15.
  
• Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook); experience with real estate software—MLS, CRM, Yardi, Buildout, etc. .
  
• Communication: Excellent verbal and written communication; strong customer service focus reddit.com.
  
• Organization & Attention to Detail: Ability to manage multiple transaction files, deadlines, and administrative tasks accurately .
  
• Professionalism & Confidentiality: Uphold discretion with sensitive client and financial information jobleads.com.
  

How to Apply

[hr@buniyad.com]