Administrative Coordinator

Job Description

Job Title Administrative Coordinator Real Estate Location Greater Noida, Uttar Pradesh, India Job Type Full-time / Permanent Job Overview We are seeking an organized and proactive Administrative Coordinator to support our real estate operations. In this role, you will handle transaction administration, listing coordination, client and agent communication, and various office tasks critical for smooth daily functioning in a fast-paced real estate environment. Key Responsibilities Transaction & Document Management Monitor deadlines, manage transaction paperwork, and maintain client and property documents in CRM systems (MLS, databases) for accuracy and compliance jobleads.com+15wayup.com+15jobs.community.kaplan.com+15providentestate.com+3in.indeed.com+3reddit.com+3. Coordinate transaction timelines—ensure contract execution, inspections, appraisals, contingencies, and closings are completed on schedule reddit.com. Reconcile MLS entries with accounting records, ensure contracts and escrow documents are up-to-date wayup.com. Scheduling & Viewing Coordination Schedule property showings, inspections, appraisals, open houses, and broker meetings en.wikipedia.org+15expertia.ai+15jobed.ai+15. Coordinate travel and venue bookings for agents and clients when required. Client & Agent Communication Act as a primary liaison: field calls, respond to client queries via phone and email, and ensure timely follow-up reddit.com+11wayup.com+11hrblade.com+11. Maintain confidentiality in all communications and client interactions. Listing & Marketing Support Manage and update property listings—gather data, prepare descriptions, upload to MLS and internal portals in.indeed.com+5jobed.ai+5wayup.com+5. Assist in preparing marketing materials: flyers, brochures, social media content; coordinate with vendors such as photographers and designers jobleads.com+6jobleads.com+6jobed.ai+6. Administrative & Office Support Oversee daily office operations—maintain supply inventory, coordinate maintenance, and manage office equipment reddit.com+8wayup.com+8jobleads.com+8. Screen calls, greet visitors, and support general office administration tasks expertia.ai+2reddit.com+2reddit.com+2. Financial & Accounting Assistance Record transactions, process invoices, assist with commission deposits and escrow accounting, and support budget tracking wayup.com+2wayup.com+2reddit.com+2. Reporting & Compliance Prepare weekly/monthly reports on transactions, listings, and office activities for management review jobleads.com+2wayup.com+2jobed.ai+2. Ensure that all processes align with legal and industry standards, maintaining compliance throughout the transaction lifecycle in.indeed.com+2jobed.ai+2jobleads.com+2. Qualifications & Skills Education: High school diploma required; Bachelor’s degree in Business, Real Estate, or related field preferred resources.workable.com+15wayup.com+15jobleads.com+15. Experience: 2+ years in real estate administration, coordination, or similar roles—MLS or transaction coordination background is a plus expertia.ai+15in.indeed.com+15jobed.ai+15. Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook); experience with real estate software—MLS, CRM, Yardi, Buildout, etc. . Communication: Excellent verbal and written communication; strong customer service focus reddit.com. Organization & Attention to Detail: Ability to manage multiple transaction files, deadlines, and administrative tasks accurately . Professionalism & Confidentiality: Uphold discretion with sensitive client and financial information jobleads.com. How to Apply Please send your resume and a brief cover letter to [hr@buniyad.com] with the subject “Administrative Coordinator – Real Estate(Your Name).” We’ll be reviewing applications on a rolling basis and will contact qualified candidates for interviews. or WhatsApp at 9910008177