Administrative Assistant (Night Shift)

Administrative Assistant (JJK India)

This position is responsible for administrative functions for JJK India, supporting day-to-day office activities. This role involves handling general administrative tasks, basic coordination work, office upkeep, employee transport arrangements and basic logistical support.

Job Responsibilities

General Administration:

• Assist with day-to-day office operations.
• Manage office supplies, stationery, pantry stock, and service contracts.
• Maintain asset and inventory records and ensure documentation is up to date.
• Coordinate incoming and outgoing courier/postal services.

Transport & Travel Coordination:

• Manage employee transport arrangements including pick-up/drop-offs.
• Coordinate with transport vendors for vehicle scheduling, maintenance, and billing.
• Handle in-country travel (India) for staff and guest travel including hotel bookings, cab arrangements, etc.
• Ensure timely communication with employees regarding travel and transport logistics.

Facilities Management:

• Coordinate with janitorial and building maintenance contractors on building tasks (work orders).
• Act as point of contact between JJKI employees and janitorial, building maintenance, and their contractors.
• Assist corporate office with JJKI employee badges and access control.
• Perform safety and building inspections.

Vendor and Cost Management:

• Coordinate with office and transport vendors to ensure employee safe travel for employees.
• Handle administrative expense tracking.
• Review transport vendor bills

Coordination Support:

• Coordinate with internal departments for smooth delivery of admin services.
• Support HR or IT teams for minor logistics and coordination requirements when needed.

Qualifications

Education & Experience:

• Bachelor’s degree in Business Administration, Facility Management or a related field.

• Minimum 3-4 years of relevant experience in office administration and transport coordination, preferably in a corporate or multi-department setting.

Other Skills/Qualifications:

• Strong proficiency in English and Kannada (spoken and written)

• Good knowledge of MS Office tools: Outlook, Teams, PowerPoint, Excel, Word etc

• Excellent coordination and multi-tasking skills

• Basic understanding of facility, transport, and vendor management

• Strong sense of responsibility, punctuality, and organizational ability.

Physical Requirements

• Office-based role in Mysuru.
• May require occasional local travel or extended hours during events or office maintenance work.