Administration Officer

Role Purpose

The Administrative Officer is responsible for ensuring effective administrative operations of the University by coordinating academic and non-academic departments, implementing statutory compliances, supporting governance processes, and facilitating smooth day-to-day functioning in line with university policies and regulatory requirements.

Key Roles & Responsibilities

1. General Administration

• Oversee day-to-day administrative operations of the University.
• Implement and monitor university policies, procedures, and office orders.
• Ensure coordination among departments, schools, centres, and support units.
• Maintain official records, files, and documentation as per statutory norms.

2. Statutory & Regulatory Compliance

• Assist in compliance with UGC, AICTE, PCI, BCI, NCTE, NAAC, and other statutory bodies.
• Support preparation and submission of AQAR, SSR, and inspection-related documentation.
• Ensure timely reporting, data compilation, and record maintenance.

3. Governance & Committees

• Coordinate meetings of statutory and non-statutory bodies (BoM, Academic Council, Finance Committee, etc.).
• Prepare agendas, minutes of meetings, and action-taken reports.
• Monitor implementation of decisions taken by university authorities.

4. HR & Establishment Support

• Coordinate with HR Department for service records, leave, attendance, and staff deployment.
• Support recruitment, joining formalities, and administrative onboarding.
• Assist in performance appraisal and service-related matters.

5. Infrastructure & Facilities Coordination

• Liaise with Estate, Maintenance, Transport, Security, and Housekeeping departments.
• Ensure optimal utilization and upkeep of university infrastructure.
• Handle administrative issues related to classrooms, labs, hostels, and offices.

6. Financial & Purchase Coordination

• Assist in budget implementation, approvals, and administrative expenditure control.
• Coordinate with Finance Department for bills, purchases, and vendor management.
• Ensure adherence to procurement and financial procedures.

7. Student & Faculty Support

• Facilitate resolution of administrative issues faced by students and faculty.
• Coordinate administrative support for examinations, admissions, and academic events.
• Ensure service-oriented administrative processes.

8. Communication & Reporting

• Draft official communications, notices, circulars, and reports.
• Act as a nodal administrative contact for internal and external stakeholders.
• Submit periodic administrative reports to higher authorities.

Required Qualifications

• Master’s degree in Management / Public Administration / Education / Commerce or related discipline.
• Knowledge of higher education administration and statutory frameworks preferred.

Experience

• Minimum 5–10 years of administrative experience in a university / higher education institution.
• Experience in NAAC / accreditation processes is desirable.

Key Skills & Competencies

• Strong administrative and coordination skills
• Knowledge of university regulations and compliance systems
• Excellent drafting, documentation, and communication skills
• Leadership, problem-solving, and multitasking ability
• Proficiency in MS Office and ERP systems

Key Performance Indicators (KPIs)

• Compliance adherence and timely submissions
• Efficiency in administrative processes
• Coordination effectiveness across departments
• Quality of documentation and reporting
• Stakeholder satisfaction (faculty, staff, students)

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance

Work Location: In person