Administration Officer

Job Description: Admin Officer (College)

Position Title: Admin Officer

Department: Administration

Job Purpose

The Admin Officer is responsible for the effective administration and smooth functioning of the college’s day-to-day operations, ensuring compliance with institutional policies, statutory requirements, and coordination among academic, administrative, and support departments.

Key Responsibilities

1. Administrative Operations

• Oversee daily administrative activities of the college campus
• Ensure smooth functioning of offices, classrooms, laboratories, and common facilities
• Implement institutional policies, rules, and procedures

2. Staff Administration

• Address staff grievances related to administrative matters

3. Infrastructure & Facility Management

• Monitor maintenance of buildings, furniture, electrical systems, and equipment
• Coordinate with vendors for repairs, housekeeping, security, transport, and canteen services
• Ensure campus cleanliness, safety, and discipline

4. Compliance & Documentation

• Ensure compliance with regulatory bodies (UGC / AICTE / PCI / University / State Govt., as applicable)
• Maintain statutory registers, licenses, and official records
• Assist during inspections, audits, and accreditation visits

5. Procurement & Inventory

• Manage purchase requisitions, quotations, and vendor coordination
• Maintain inventory of assets, consumables, and stationery
• Ensure proper asset tagging and record maintenance

6. Coordination & Communication

• Draft official correspondence, notices, and circulars
• Support academic departments in administrative requirements

7. Student & Campus Support

• Support student-related administrative matters as required
• Assist in organizing college events, examinations, admissions, and functions
• Ensure adherence to campus rules and code of conduct

Qualifications & Experience

• Bachelor’s degree in Arts / Commerce / Management / Administration (Master’s preferred)
• Minimum 3–7 years of administrative experience, preferably in an educational institution
• Knowledge of college administration and regulatory requirements

Skills & Competencies

• Strong organizational and coordination skills
• Excellent written and verbal communication
• Ability to handle multiple tasks and deadlines
• Proficiency in MS Office / ERP systems
• Problem-solving and decision-making abilities
• High level of integrity, confidentiality, and professionalism

Working Conditions

• Full-time, campus-based role
• May require extended hours during admissions, examinations, inspections, and events

Performance Indicators (KPIs)

• Timely completion of administrative tasks
• Compliance with statutory and institutional requirements
• Efficiency in facility and staff management
• Feedback from management and departments

Job Types: Full-time, Permanent

Benefits:

• Health insurance

Work Location: In person